Supply Chain Associate

Summary

Responsibilities

• Identify, vet, and select suppliers, original equipment manufacturers (OEMs), and authorized distributors to fulfill material and equipment needs.
  
• Solicit, analyze, and compare vendor quotations based on cost, technical specifications, quality assurance, lead times, delivery terms, and payment conditions.
  
• Generate and process purchase orders, secure supplier acknowledgments, establish delivery timelines, and compile all necessary procurement documentation.
  
• Oversee the full order lifecycle, guiding items from the initial requisition stage through sourcing, quality inspection, delivery, and final closure.
  
• Collaborate with external vendors and logistics providers to monitor shipment progress, track order status, and ensure adherence to delivery deadlines.
  
• Maintain precise and up-to-date records of all procurement activities, including quotes, purchase orders, invoices, delivery notes, and inspection reports.
  
• Organize pre- and post-delivery quality checks and address any issues regarding delayed shipments or non-compliant goods with relevant suppliers.
  
• Facilitate the onboarding of new vendors, maintain approved vendor databases, and continuously monitor supplier performance, pricing structures, and lead times.
  
• Partner with finance and operations departments to manage invoicing documentation and ensure strict compliance with internal policies, client mandates, and industry regulations.
  

• Proven ability to achieve high on-time delivery rates and optimize procurement cycle times.
  
• Strong track record of securing cost savings through competitive pricing strategies and effective negotiation.
  
• Demonstrated accuracy in order processing and fulfillment with minimal errors.
  
• Experience in monitoring supplier performance and ensuring compliance with contractual and regulatory standards.
  
• Capability to minimize the rate of rejected or non-conforming deliveries through rigorous quality control and vendor management.