Technical Documentation Officer

• Organise the storage and management of collections (geological, well, etc.) as well as EP records. (Administrative, technical, contractual or other documents) using the eSEARCH software.
  
• Receive and check the arrival of the documents and samples.
  
• Index, scan and bar-code all incoming documents.
  
• Assist in filling and retrieval of well samples, such as cores, cuttings and mud samples.
  
• Search and provide documents from the archives
  
• Submit lists of objects to destroy to the Geoinformation Manager for approval and supervise destructions
  
• Guarantee the preservation of the documents and samples.
  
• Perform QC and format the data for loading into the databases, ensure proper data extractions.
  
• Follow the rules of confidentiality and destruction.
  
• To scan / rasterize logs, maps etc.
  
• Retrieving of Well Reports, Scanning, Preparing and Loading into eSearch DB.
  
• Retrieval of ditch cutting data and samples for Research student.
  
• Scanning of Well Reports and Report Geological Studies
  
• Identify duplicates report and document in ESearch and tag them for deletion (Database clean-up)
  
• QC of all reports retrieved from the offices to avoid duplication on the Esearch Database
  
• Uploading of Paper logs into Esearch database.
  
• Capture metadata from Paper Logs on excel sheet for archiving.
  
• Shredding and destruction of duplicate and obsolete Report and Logs from GSR Warehouse to the dump site in PHC Office complex.
  
• Any other duties as may be assigned from time to time
  

• Treating official Reports and documents with utmost confidentiality and priority.
  
• Maintain high level of responsibility and Product quality assurance.
  
• Timeliness and focus are key requirements of the job holder
  
• Sending outgoing sample and/or documents in timely manner
  
• Cordial inter-personal relationship with other members of staff, contractors and visitors
  
• Professional Archiving and indexation skills
  

Requirements

• B.Sc or HND in Sciences and Computer science.
  
• Good appreciation of English Language and effective report writing skills
  
• Computer proficiency in Word, Excel and PowerPoint
  
• 5 years or more working experience on the job as Log digitizer and Archivist