Would you enjoy working close to executive management at head office?

We are seeking a highly organized and detail-oriented Executive Assistant to support our Group Executive Management (GEM). This role is pivotal in contributing to the efficiency and success of our business by ensuring all administrative tasks are handled effectively and in a timely manner.

Responsibilities:

• Provide full executive support to GEM members, easing their daily workload and travel requirements.
• Manage meeting schedules, travel planning, and execution in line with company policy.
• Assist with email monitoring and responses, reducing the email load for CPCAO.
• Coordinate logistics for external meetings, including invitations, venue, and catering.
• Support in the preparation of meeting agendas, minutes, and follow-up actions.
• Maintain organization of Teams site and document structures.
• Perform light accounting duties, such as invoice administration and approval.
• Close collaboration with EA to CEO, supporting each other in high workload periods.
• Engage in close collaboration with other departments and assist with specific projects.
• Planning and organizing events for GEM.

Qualifications and experience:

• 3-5 years of executive support experience, preferably supporting C-level executives.
• Bachelor's degree in a related field is preferred, or relevant experience.
• Strong communication skills with fluency in English.
• Expert proficiency with Microsoft 365 / Office suite.
• Proven ability to work with top executive teams.

Personal attributes:

• Strong execution skills with a focus on inclusion across a diverse global organization.
• Detail and accuracy oriented with excellent time management skills.
• Service-minded, flexible, and able to anticipate needs and propose solutions.
• Team player with strong interpersonal skills, capable of relating to people at all levels.
• High level of integrity and discretion in handling confidential information.

What will you get from working with us?

• Varied responsibilities and challenging tasks in a truly global company
• Modern office facilities at Lysaker with top notch in-house canteen, parking, equipped gym facilities and activity offers like Kayak rental, On-site fitness classes, pilates, football, running and circuit training.
• Company cabins in e.g., the Norwegian mountains, Swedish coast, and Spain,
• Premium health and group life insurance, including access to online medical service.
• Defined contribution pension
• Paid parental leave and compassionate leave.
• Flexible work schedules.

Reporting to: Chief People and Corporate Affairs Officer.

Location : Oslo, Norway.

Deadline to apply is 15th May 2024. We will review applications continuously.

Join Wallenius Wilhelmsen, a global leader in RoRo shipping and vehicle logistics, managing the distribution of cars, trucks, rolling equipment, and breakbulk to customers worldwide. With a strong presence in 28 countries and a dedicated team of 9500 employees, we are committed to disrupt the global logistics industry with zero-emission shipping and logistics solutions delivering seamless customer experiences across our logistics and shipping services.