Project Coordinator

We are looking for a Project Coordinator to join the ICR team in Norway.

The main purpose of the role is to be part of and provide support to the Operations / Engineering teams in completion of all daily requirements, including but not limited to Project Coordination and operational hands-on Warehouse support. This role will support all ICR product lines including Technowrap, Quickflange and Insono.

The role will report to the Project Manager, and will be based in our Stavanger office and Warehouse.

The main tasks involved in the role include, but are not limited to:

• Support the Operations and Engineering teams with materials planning, inventory management, procurement and supply chain.


• Provide operational hands-on warehouse support.


• Support Sales staff with client management and expectations.


• Develop, approve and update, in conjunction with the Project Managers, relevant project planning schedules/personnel logistics to reflect resource allocation in line with various project requirements and client requests.


• Update the operational tracker (Onboard) in real time.


• Monitor relevant project cost control / tracking and preparation of monthly reports for the Project Managers.


• Compile and issue the ‘Final Report’ to clients, ensuring archiving of relevant project records.


• Develop and produce client proposals, tenders and cost estimates.


• Prepare work packs and deployment packs.


• Support the wider Operational team with the ongoing compliance and implementation of the Company’s Competency Management System (ICR-BMS-02-OPS-PRO-437).


• Provide general administration support to the Operations Team.


• Organise freight, logistics and exports of equipment.


• Organise Personnel travel and mobilisation requirements.


• Participate in the on-call rotation for out of hours operational support in Norway.


• Learn and deal with our technical products & services hands-on and in-depth.


• Carry out any other relevant tasks or duties as required by the Project Manager and/or the wider Operations team.

Key Responsibilities:

• Ensure all technical queries and requests raised by the various project teams are promptly dealt with.


• Ensure adequate resource and competency of personnel to carry out project requirements.


• Maintain and improve appropriate technical procedures and work instructions.


• Ensure that relevant invoices and variation order requests are submitted promptly to clients.


• Liaise with various departments within the Company and clients to ensure the smooth flow of information for operation planning purposes.


• Work with Project teams on operational improvements, HSEQ, training programs, competency levels of staff, etc. and risk assessments.

Key Skills, Attributes and Experience:

• Knowledge of / experience with / interest in hands-on operations and technical products, warehouse management and service deliveries


• Knowledge of SAP is preferable, but not essential


• Dangerous Goods qualified is preferable, but not essential


• Strong organisational and planning skills


• Problem resolution and process familiarisation


• Analysis and decision-making skills


• Excellent interpersonal skills


• Strong ability to multi-task


• Excellent administration skills, including report writing