Systems Document Controller

Key tasks & responsibilities:

• Manage revision-controlled documents, transmittals and correspondence of information using the Electronic Document Management System (EDMS) and its key functionalities such as document, mail, workflow etc.

• Assist in developing relevant processes to ensure controlled documents and correspondence are appropriately created, stored, updated, distributed, and submitted throughout their lifecycle to intended audiences.

• Assist in developing relevant manuals to support internal and external stakeholders in using the EDMS efficiently and effectively.

• Provide system induction and ongoing trainings to users to ensure the EDMS and relevant processes are used consistently.

• Provide subject matter expertise on the management of records, documents, information, and act as liaison for the project controls.

• Develop and maintain distribution matrix, mail groups, directories in relevant information and document systems.

• Ensures project information is stored in appropriate systems and repositories to ensure timely and ease of retrieval when needed.

• Conduct regular audits to ensure accurate information, up to data documents, and relevant records are kept.

• Identify and recommend opportunities for process and systems improvement. Work with team and relevant parties to develop and execute improvements.

• Assist in monitoring and auditing project compliance, effectiveness, and use of the Project Management System (Management Plans)

Qualifications & experience:

• A minimum of 5 years’ experience working in a construction project support role involving records information management

• Experience with significant construction projects

• Must have experience working with Electronic Document Management Systems

• Aconex experience preferable

Conditions of Work:

Location: Auckland Central

Conditions of employment: Full-time, fixed term contract

Duration of contract: Until December 2025

Salary band: $70,000 to $77,000 per annum and according to experience

Hours of work: Please note that this role is a minimum of 40 hours, and all successful applicants will be required to pass a pre-employment drug test & medical.