OFFICE ADMINISTRATOR

Job Description

JOB DESCRIPTION :  
Your primary duties will be customer/supplier liaison, so excellent communication skills (verbal and non-verbal) is essential. You will also be in charge of managing stock inventory and order processing. 
Daily duties include general office administration and management including: invoicing, placing orders, filing and basic accounting (xero).
Excellent record keeping and effective use of software are important.
Must have knowledge of Inventory Stock Management and MS Office systems. SKILLS REQUIRED :

• Key requirements for this position are reliability and professionalism
• Excellent customer service and communications skills
• Previous administrative experience 
• Organisation and time management skills.
• Proficiency in MS Office and knowledge of management systems.
• Ideal but not essential: experience using Xero and Cin7

• Direct customer relations - answer and direct phone calls, emails and queries with efficiency.
• Processing orders with accuracy and on time and generating invoices
• Administrative duties such as filing, typing, copying, scanning etc.
• Entering and updating customer orders into inventory system Cin7
• Maintain stock inventory using Cin7 - Determine inventory levels and facilitate communication between customers and management.
• High-level problem-solving skills a keen eye for detail
• A tertiary level NCEA certificate, further qualifications as a secretary or administrative assistant desired but not necessary.
• Must be NZ citizen/resident or have the legal right to work full time in NZ