Accounts payable administrator

Full job description

Company Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.

The University of Auckland creates globally transformative impacts through our distinctive strengths in world leading research, scholarship, teaching and collaborative partnerships, inspired by our unique position in Aotearoa New Zealand and the Asia-Pacific.

Te Whiwhinga mahi | The opportunity

We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre for a 12-month secondment cover for an immediate start.

The Shared Transaction Centre team perform a variety of operational functions, consolidating high volume financial transactional activities across the University.

Supporting the Accounts Payable Team Leader, to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation.

Key accountabilities for this position include, but not limited to:

• Requisition requests
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance
• Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks.
• Identify technical roadblocks and opportunities, and suggesting improvements
• Financial Delegations/Sensitive Expenditure
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to the advisory team for internal/external customers
• Managing the accounts payable function for your portion of the ledger
• Accurately matching invoices to Purchase Orders
• Weekly and monthly payment runs
• Other Ad Hoc duties

This is a 12-month Fixed term role (37.5 hours per week ) role.

Remuneration: $$50,700 pa to $63,900 depending on level of experience.

For more detailed information, please refer to the Position Description

He kōrero mōu | About you

The ideal candidate will be comfortable handling a large volume of invoices, possess a keen eye for detail, and have robust problem-solving skills, in addition to have sound NZ Legislation knowledge and a relevant tertiary degree

• Demonstrated skills and experience in an end-to-end Accounts Payable Administrator or similar role
• Experience in Accounts Payable within a large complex
• organisation
• Strong knowledge of New Zealand legislation and statutory requirements
• IRD knowledge would be advantageous
• Experience of working to tight deadlines within a high-pressure environment
• Experience in aspects of ERP systems, preferably in a University environment
• Excellent communication skills (written and verbal)
• Able to build and maintain strong internal & external relationships
• Ability to self-direct, use initiative but equally work and contribute as a valued team member
• High attention to detail and data entry skills
• Excellent time management and organisational skills

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and a number of other discounts on internal and external services.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date 25th May 2024 of to be considered. We may close this advert early if we have a large number of applications. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Sharon Kishore (Recruitment Consultant) via for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit