Event Coordinator

Our client, a renowned venue in Auckland is seeking a superstar Event Coordinator to join their team on a permanent basis.You’ll work as part of a team of Event Coordinators to own the end-to-end logistics coordination for events ranging from conferences, corporate events and social events to name a few! You’ll be able to tailor your approach to exceed clients’ expectations and deliver an exceptional event with all the details just right!Key Responsibilities;

• Project managing the end-to-end event management process, from the initial enquiry, venue inspections, preparing quotes/contracts, communication with clients throughout the planning process, preparation of function sheets, onsite contact on the day and post event follow up.
• Collaborating closely with relevant key stakeholders including the client, internal teams and external suppliers.
• Ensure response time in responding to client enquiries is prompt and professional.
• Manage all contracts, function sheets and invoices are always detailed and accurate.
• Conduct site inspections of the property with potential clients as required.
• Ensure event invoices are prepared accurately and sent to client within guidelines set out in the Terms and Conditions.
• Communicate, liaise, and negotiate internally and externally (suppliers) using appropriate methods to facilitate the development of profitable business and sustainable relationships.
• Generate revenue through actively perusing new, repeat and referral business where appropriate.
• Generate revenue through actively upselling products to clients where appropriate.
• Participate in marketing and industry events, such as tradeshows and seminars.
• Ensure to keep up with market trends and competitors’ activities that arise
• Proactively develop and identify relationships with key clients / accounts.
• Retain accounts through the development of strong relationships with key decision makers and users within an organisation.
• Identify sales prospects through customer and supplier referrals and develop relationship with these accounts.

About you;

• 2+ years within a fast paced and client focused environment
• Have a genuine interest or qualification in events, hospitality or tourism
• Strong ability to manage multiple deadlines and prioritise a big to do list while ensuring all clients have an exceptional experience with you
• Take a positive problem-solving approach with issues and concerns.
• Ensure efficient, friendly and professional service is provided to all guests.
• Anticipate and isolate potential areas of problems and complaints.
• Establish and maintain current client and potential client relationships.