Senior records information management specialist

• Are you the Indiana Jones of the Information & Records Management world?
• Showcase your advanced information and records management skills
• Play a key role in protecting New Zealand's sensitive land and businesses
• Be part of a team centred on the delivery of services

Kōrero mō te tūranga - About the role
Toitū Te Whenua is looking for a Senior Records & Information Management Specialist to be a key part of the information and records management team in Wellington.
We're looking for someone very special, an experienced Information & Records Management Indiana Jones (props not included) with a deep talent, and driving curiosity, for untangling, interpreting, and navigating complex and overlapping record keeping systems that span more than 150 years and traverse significant technological changes.
You will have demonstrated strengths in physical records management as well as digital records and systems, you will be fluent in information taxonomy design and retention and disposal development and implementation. You will have rich and varied experience with dealing with Archives New Zealand and understanding Public Records Act obligations.
Knowledge of Land Registry systems and experience with Objective ECM would be an advantage. You will also have an interest in digitisation opportunities.
If this sounds like you there is a unique and exciting opportunity to join New Zealand's lead agency for property and location information, Crown property and managing overseas investment – working across land, sea, data and regulatory areas. The role will involve:

• Information architecture development
• Retention & disposal development and implementation
• Digital innovation & digitisation
• Providing IM guidance and advise to business programmes and projects.
• Navigating and guiding requests for access to historical records
• Implementing information governance models, as well as information management practices
• The excitement of navigating an ever changing and complex information environment
• Relationship building and engagement with customers
• Astute business analysis
• Embracing the cloud
• Leveraging and articulating an excellent working knowledge of the Public Records Act 2005

He pūkenga tou - Skills & Experience The successful candidate will have:

• Have a relevant tertiary qualification.
• Proven experience in successfully applying information management principles and technologies in a professional setting.
• Proven information architecture and disposal authority development skills and experience
• Familiar liaising with commercial physical storage providers
• Demonstrated ability to mentor and deliver highly effective cross-functional teams to develop, deliver, and implement information governance and management initiatives.
• Excellent understanding of the implications of government policy and initiatives on records management; in-depth knowledge of the Public Records Act (2005), the Archives NZ Information & Records Management Standard (2016), the Privacy Act (2020) and the Official Information Act (1982).
• Excellent communication and organisation skills, including the ability to collaborate with staff at all levels across the institution, and with outside organisations and vendors.
• Ability to see the big picture, prioritise and apply a pragmatic approach to problem solving.
• Be able to work collaboratively in a complex and changing environment.

The annual salary range for this role spans: $120,000 to $140,000 based on skills and experience. Ngā mea e tukuna ana e tātau – What we offer our employees

• Interesting work which impacts Aotearoa as we care for whenua, moana and arawai
• Eye & ear care reimbursements
• Annual Flu Vaccinations
• Reduced Health Insurance Premiums
• Diverse groups and networks
• If eligible for paid parental leave, you will be entitled to a top up payment for the first 18 weeks of the 26 weeks
• A minimum of four weeks and three days annual leave

Te Tākinatanga - Our Story
At Toitū Te Whenua Land Information New Zealand, our key role is to ensure New Zealanders have accurate information about where people and places are, that people have confidence in their property rights and that Crown property is well managed for future generations.
From the best way to develop farmland, build a new suburb, manage a high-country farm or navigate on land or at sea, our work and location information help people make better decisions and create economic, social, environmental and cultural value for New Zealand. Our Kia Toipoto Intentions - Public Service Gender, Māori, Pacific and Ethnic Pay Gap Action Plan
Toitu Te Whenua is a diverse team of individuals with different experience and perspectives this drives our culture and high performance. We know that people from underrepresented groups and women in particular, don't apply for roles, if they're not a 100% match, but we're not looking for perfection, we're looking for potential. As an inclusive and supportive employer, we value difference and want to encourage anyone interested, regardless of whether you tick all the boxes or not to apply. As an organisation Toitū Te Whenua embraces diversity, encourages work life balance and we have a flexible approach to the way we work which means you will quickly feel connected and valued. Tono mai - How to Apply
If you're eyeing up this role and believe you've got what it takes, please apply, or get in touch with the team.
To apply, please click “Apply Online.” You'll be taken through to our Toitū Te Whenua Careers Centre where you'll be able to review further information about the responsibilities and accountabilities of this role in the Position Description. You'll be able to complete your online application form and upload a copy of your CV/Cover Letter.
Please note, while applications close on Monday 27 May 2024, we will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. Therefore, please apply as soon as possible if you are interested in this position. For tracking and evaluation purposes, all applications must be submitted via our on-line process. You must have the legal right to live and work in New Zealand to be eligible for this position. 
You may notice that the Position Description title for this role (Digital Specialist – Level Toru/3) doesn't match the advertised title. At Toitū Te Whenua we design our roles around shared capabilities (rather than focusing on tasks). This means our position descriptions are broad, one position description can cover many roles, this is known as Broad Based Role (BBR). Using BBR allows us to be responsive to our customers and to strengthen the connections across our organisation. It also gives us the flexibility to provide wider opportunities to our people, to further their careers.
If you have any questions about this role or working at Toitū Te Whenua, please email and our Recruitment Team will be in touch with you.