Administrative Assistant

Full job description

• Location: Kelburn
• Type: Contract
• Post Date: Mon Apr 15 00:13:47 2024
• Ref: 1247

• Are you looking for a 6 month, full-time role with an immediate start?
• Do you have experience in developing, implementing and maintaining administration processes?
• Have you got excellent communication skills and the ability to manage a range of tasks at the same time?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Our core ethical values are respect, responsibility, fairness, integrity, and empathy. These core ethical values are demonstrated in our commitment to sustainability, wellbeing, inclusivity, equity, diversity, collegiality, and openness. With, and as, tangata whenua, we value Te Tiriti o Waitangi, rangatiratanga, manaakitanga, kaitiakitanga, whai mātauranga, whanaungatanga, and akoranga.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting an experienced administrator on a 6-month, fixed-term contract. This role would require you to provide high quality administrative support and other associated functions for the team at the Te Here Tāura Rangahau - Faculty of Graduate Research.

Ō pūmanawa - About you

This fixed-term, full-time role is suited to an adaptable individual that is effective at prioritising workloads and dealing with multiple demands on time, while possessing a strong customer-focus and the ability to remain cool under pressure, with some flexibility to adjust working hours at peak times.

The successful applicant will have:

• Proven experience in customer service administrative support, including data entry.
• Excellent communication skills, both oral and written, including a consistently high level of clarity and accuracy.
• Proven experience in developing, implementing and maintaining administration processes.
• Able to work with others to ensure key deadlines are met.
• Able to manage a range of tasks at the same time.
• Demonstrated experience in dealing with database software.

Ideally you will also have prior experience working with staff and students in a tertiary education setting.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

If you are someone with a cheerful and friendly demeanour, is patient, able to self-manage, and genuinely enjoys working with a diverse client group, then you will enjoy the opportunity of working in a supportive team where there are plenty of opportunities to develop.

Role Description

Close Date for Vacancy: 28 April 2024. We will be reviewing applications as they are received and may progress with suitable applicants prior to the application closing date. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Philippa Race, Manager, Faculty of Graduate Research (). But applicants should follow all steps listed below.

I mportant - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number Administrative Assistant, 1247). Then, please combine your cover letter, CV and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to stating the reference number and position title from the advert in the subject line.