Accounts Administrator

Manawatu Inland Port, part of the Hall’s Group, is a customs-approved, MPI transitional facility based in Longburn, Palmerston North.

Strategically located to service the central North Island, we connect importers and exporters with Napier, Tauranga, and Wellington.

Our teams embody true Kiwi values—hardworking, reliable, and proud to “deliver the goods.”

Safety is at the heart of everything we do, backed by a strong Health & Safety plan, pre-employment medicals, and drug testing to ensure our people go home safe every day.

We’re looking for an Accounts Administrator to join our Operations team and keep our accounts running smoothly at a regional level.

This role is all about ensuring accuracy, compliance, and timeliness in everything from daily reconciliations through to month-end reporting. You’ll be the go-to person for invoicing, accounts receivable, reconciliations, and ensuring that all records meet New Zealand tax laws and business requirements.

In this role, you will:

• Perform daily reconciliation of accounts payable and receivable, resolving issues quickly.
• Prepare and send accounts receivable invoices, ensuring cut-off times and month-end deadlines are met.
• Check rail manifests against invoices to confirm correct rates and weights.
• Provide monthly reporting on accounts receivable balances, including recommendations for follow-up actions.
• Ensure completeness and compliance of accounts and financial records.
• Support the operations team with documentation when required.
• Maintain Inland Port database systems for inventory management and invoicing.
• Work closely with the finance team to ensure correct coding of invoices and receipts.

This is a hands-on role where your attention to detail, accuracy, and ability to work to deadlines will make a real impact on the Inland Port’s performance.

We’re looking for someone who is detail-focused, proactive, and confident managing accounts processes in a fast-paced environment.

Essential:

• Minimum NCEA Level 3 and/or relevant tertiary study.
• At least 3 years’ experience in a similar accounts administration role.
• Strong knowledge of accounts receivable and reconciliation processes.
• Intermediate to advanced Microsoft Office skills, especially Outlook and Excel.
• Excellent organisational skills and the ability to meet deadlines.
• Strong written and verbal communication skills.

Preferred:

• Experience with legacy systems such as Basis and Depopro.
• Previous experience in a transport, logistics, or warehousing environment.

In return for your hard work and dedication we are offering:

• secure employment with career development & training opportunities
• a safety focused environment with all appropriate PPE provided

If you're a passionate professional looking for an exciting opportunity to make a real impact within a forward-thinking company, we want to hear from you!  Hall's Group the home of cool jobs. www.halls.co.nz