Accounts Administrator

Simple Machines is a leading independent boutique technology and consulting firm with a global presence, including teams in Sydney, London, and New Zealand.

We believe data and AI, when used wisely, can transform how the world works for the better. We architect and engineer data platforms and products that are scalable and AI ready. We harness AI, transforming data into intelligence and impact.

We Engineer Data to Life.

Our mission is to help enterprises, technology companies, and governments better connect with and understand their organisations, their people, their customers, and citizens.

We are a senior only consultancy of engineers, architects, and advisors who care deeply about clarity, craft, and outcomes.

The Opportunity

We are seeking a highly organised and detail-focused Accounts Administrator to join our global finance team of three.  Reporting to the Group Financial Controller, this role supports multiple international entities and plays a critical part in maintaining strong financial controls, accuracy, and compliance across jurisdictions of a growing global consultancy.

This is a hands-on role suited to someone who enjoys structure, precision, and follow through, and who takes pride in keeping the fundamentals running smoothly in a professional services environment.

About You

You are detail oriented, reliable, and comfortable working in a structured finance role within a professional services or corporate environment. You understand the importance of deadlines, accuracy, and consistency, and you take pride in getting the fundamentals right.

You bring a disciplined approach to your work, communicate clearly, and work well as part of a small, collaborative team. You are confident handling routine finance tasks independently, while knowing when to escalate issues or seek guidance.

What You’ll Do

Bank Reconciliations (Multi-Entity)

• Perform daily and monthly bank reconciliations across multiple legal entities and currencies
• Investigate and resolve discrepancies in a timely manner
• Support accurate intercompany and cash reporting

End-to-End Accounts Payable

• Manage the full accounts payable function across multiple entities
• Review, code, and process supplier invoices in line with entity-specific requirements
• Prepare and execute domestic and international payment runs
• Maintain supplier records and manage queries across regions
• Ensure compliance with internal controls and approval workflows

Staff Reimbursements & Corporate Credit Cards

• Process employee expense claims across regions in line with company policy
• Reconcile corporate credit cards across multiple entities and currencies
• Ensure appropriate documentation and approval is obtained
• Monitor outstanding documentation and follow up as required

Payroll (Across 3 Regions)

• Support end-to-end payroll coordination across three regions and multiple entities
• Review payroll reports and reconcile payroll journals
• Maintain payroll records and support internal reporting requirements

Finance Inbox

• Monitor and manage the finance inbox
• Respond to internal and external stakeholder queries across time zones
• Escalate issues appropriately and ensure timely resolution

Month-End & Group Support

• Support intercompany reconciliations and reporting
• Provide ad hoc reporting and analysis as required by the Group Financial Controller

Experience and Qualifications

• Proven experience in an accounts or finance administration role within a multi-entity environment
• Strong understanding of accounts payable, reconciliations, and financial controls
• Experience supporting payroll across multiple regions (highly desirable)
• Exposure to multi-currency transactions and intercompany processes
• Experience using Xero (advantageous)
• Advanced Excel skills preferred
• Excellent attention to detail and high level of accuracy
• Strong organisational and time management skills
• Ability to manage competing priorities

Why Join Simple Machines?

• Be part of a respected, senior only global consultancy
• Work within a small, capable finance team with clear structure and accountability
• Gain exposure to a global business operating across Australia, New Zealand, the UK, and the US
• Enjoy a well scoped role with clear expectations and support
• Contribute to a business that values clarity, quality, and professionalism
• If you are looking for a well-defined Accountant Administrator role in a growing, high-quality consultancy, we would love to hear from you.