Administrator, Office Receptionist

Administrator, Office Receptionist

Location: Dunedin

FTE: 1

At WellSouth, we are dedicated to promoting health equity, ensuring everyone has access to the highest quality of care and enabling better health outcomes for people in the Southern region. Our Administration and Reception team plays a vital role in supporting the smooth and effective functioning of our organisation. Administrators at WellSouth ensure our staff, visitors, and community partners are welcomed, supported, and connected with the services they need.

We are committed to upholding Te Tiriti o Waitangi, improving equity, and living our values every day.

We offer:

• A supportive work environment where you will make a real impact on the lives of our diverse communities.


• Opportunities for personal and professional growth.


• A commitment to upholding the principles of the Te Tiriti o Waitangi.


• To support the health and wellbeing of our employees we offer a competitive salary, flu vaccinations, an annual wellness voucher and a day off on your birthday.


• 5 weeks annual leave after two years.


• Sick leave entitlement of 5 days will be available from commencement of employment and another 5 days at 6 months of employment. 10 days entitlement will be available at 12 months service thereafter.


• Inhouse equity training, Te Reo training and associated professional development.


• We are a Rainbow Tick certified workplace, the first PHO in Aotearoa New Zealand.
  
  

Position Purpose:

The Office Administrator/Receptionist provides high-quality administrative support across WellSouth and delivers exceptional front-of-house services. This role ensures our office operates efficiently and that our clients, visitors, and staff receive professional, friendly, and effective service. You will contribute to the coordination and delivery of administrative, secretarial, reception, and communication functions across the organisation to support WellSouth’s operational and reporting requirements.

What are we looking for:

• Enjoys a role that is both customer-facing and process‑driven.


• Has a professional, welcoming, and proactive approach.


• Is highly organised and able to multi-task in a fast-paced environment.


• Has excellent written and verbal communication skills.


• Has strong computer literacy, ideally with experience using Microsoft Office (Word, Excel, Outlook).


• Demonstrates sound judgement, discretion, and confidentiality.


• Can work both independently and as part of a multidisciplinary team.


• Brings a flexible, adaptable, and solution-focused mindset.

About you - To be successful in this role you will:

• NCEA Level 3 (or equivalent).


• Experience in office administration or reception roles.


• Strong coordination skills and attention to detail.


• Capability to work calmly under pressure and manage competing priorities.


• Effective interpersonal skills with the ability to engage professionally with colleagues, clients, whānau, and stakeholders from diverse cultural and professional backgrounds.


• Respect for others, integrity, maturity, and a high standard of professionalism.


• An interest in the health sector and a willingness to support continuous improvement.

 Our Values - Tō Mātou Uara

• He mana tō te whānau – Whānau Centred


• Tōkeke - Equitable


• Manawa whakaute - Respectful


• Pono – Transparent

For the full Job Description click here: Position Description

Please note that we do not always work to fixed closing dates & may interview candidates as their applications are received.

Applications close: 27 March 2026

Applications must include a CV, and a cover letter.

WellSouth Primary Health Network is an equal opportunity employer. We are rainbow-tick accredited and are committed to upholding the principles of the Treaty of Waitangi. WellSouth is smokefree and we support the Government’s Vision of a Smokefree Aotearoa 2025.