Coordinator

• Get a hands on, behind the-scenes look at how Government really works and why it matters

• Support the ongoing development of our processes, procedures and systems

• Wellington based | Fixed term | Full-time | Two positions

• Midpoint of $65,850, dependent on your experience.

Ko tōu ake mahi - What you’ll do

The Government Services group is made up of four teams: Ministerial Correspondence, OIA Services, Parliamentary Advice and Coordination, and Official Information Advisory.

Our group provides timely, high-quality advice, communications, and governance support to the Executive Leadership Team, and services to support ministers.

We manage processes, training, and other work related to Parliamentary questions, select committees, Ministerial and Director-General correspondence, Official Information Act and Privacy Act replies to Ombudsman complaints, and the proactive release of Cabinet material and ministerial decision-making documents.

We are seeking someone who is Wellington-based to join us on a fixed term contract until 30 June 2026.

On a day-to-day basis you will:

• Upload papers, log, track, transfer and report on policy briefings, Parliamentary questions, Ministerial correspondence, Official Information Act requests, Ombudsman cases, proactive releases, and other key documents.

• Complete general administrative tasks as required (for example triaging incoming post, filing documents in SharePoint and the bespoke workflow system).

• Support the management of workflows, including requests for briefing reference numbers in our workflow system.

• Ensure data, systems and processes are accurate and updated in real time to support performance reporting.

• Proof or prepare reports, responses, and presentations.

• Reconcile and maintain a register of IT software licences.

Ko ngā pūkenga ōu - What you’ll bring

• High attention to detail and accuracy.

• Previous coordination or administration experience.

• Excellent people skills and the ability to collaborate and build positive working relationships internally and externally.

• Initiative and curiosity about how tasks and information connect, using your growing machinery of government knowledge to anticipate impacts, solve problems, and keep things running smoothly.

• Experience with basic technical troubleshooting to resolve common issues with software, hardware, and networks relevant to workstreams.

• Experience using communication and collaboration tools (such as MS Teams, Zoom) to assist the group with scheduling requirements and managing calendar invites.

• Demonstrated proficiency in the MS Office Suite, electronic records systems, and workflow systems.

Exposure to the Official Information Act 1982 and Parliamentary processes would be helpful but not a requirement.

Ngā hua o tō mātou whare - What we bring

Discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, we value the authentic ‘you’, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.

We are committed to fostering an inclusive and respectful environment, welcoming applicants from diverse backgrounds. We value the unique perspectives and experiences each individual brings. Please contact us if you require any support to ensure the recruitment process is accessible.

Me pēhea te tono mai - How to apply 

Applications close on Tuesday 17 February 2026. 

View the position description here. To apply, please follow the online process at our Careers Website. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at [email protected].

Please note: We are reviewing applications as they are received and interviews may take place during the advertising period. This role is Wellington based and the successful candidate will need to be based in Wellington.

We are not utilising recruitment agencies at this time. If you are interested in applying for this position, please do so directly through our careers page.

All candidates will be notified of the outcome of their application via email. Shortlisted candidates will be required to complete an interview process, reference checks, and a criminal check.

We value diversity and are committed to working in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference could bring to us. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.