Exam Coordinator

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. 

The School of Graduate Studies has overall responsibility for the development and oversight of policies and procedures for graduate programmes, and for the promotion of graduate study and advocacy for graduate students.

The School of Graduate Studies is committed to promoting graduate study and providing quality services to support the recruitment and success of excellent research students and so enhance the reputation of the University as an international graduate destination. We provide information and administrative services to all prospective and current postgraduate students. Our Postgraduate Advisers can help with doctoral, examination and thesis submission enquiries.

Te Whiwhinga mahi | The opportunity

This role provides an opportunity to use your sound judgement and organisational skills as you work effectively to manage multiple doctoral examinations involving a wide range of internal and external stakeholders.

Reporting to the Doctoral Examination Team Lead, you will be responsible for delegated decision making within complex regulations, policy and process for doctoral examinations.

Key responsibilities of the role include:

• Provide expert consistent advice to candidates, supervisors, academic heads and senior stakeholders on complex and extensive policy, procedures and guidelines relating to doctoral examination.
• Organisation of all aspects of doctoral examinations from thesis submission to completion, including oral examinations.
• Assessment of examiner nominations, examination reports and delegated decision making.
• Manage relationships with internal and external stakeholders, including senior international academics.

This role is full-time, 37.5 hours per week, on a permanent basis. The salary range for this role is $62,400 - $77,800 per annum, depending on experience and qualifications.

Please not that if you are currently enrolled in a doctoral programme, due to a conflict of interest, we will not be able to consider your application.

For more detailed information on the role accountabilities and requirements, please review this position description.

He kōrero mōu | About you

Our ideal applicant will have:

• A tertiary qualification with at least 2-3 years’ relevant work experience in a large complex organisation, preferably in the tertiary sector.
• A demonstrated ability to use sound judgement to make decisions in a complex regulatory environment.
• An understanding of the doctoral lifecycle and research candidate sector.
• Excellent organisational skills, with the ability to work effectively with a wide range of stakeholders, including senior academic staff.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. 

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of 5/6/2025 to be considered. Please include your cover letter and CV highlighting how you can meet the abovementioned skills and experiences.

Please note that we may close the advert earlier if we find a suitable candidate.

Please reach out to Kerry Jones - [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit www.equity.auckland.ac.nz