Executive Assistant - Chief Property Officer

Te Whiwhinga mahi | The opportunity

We are seeking a skilled Executive Assistant to provide high-level support to our Chief Property Officer and Campus Environment team on a 7-month fixed-term basis. While the role is focused on partnering closely with one senior leader, you will also engage with a wide range of internal and external stakeholders across the University.

Campus Environment is the University of Auckland’s service division responsible for managing and enhancing the physical, social and wellbeing environments across all campuses, supporting a safe, welcoming and sustainable experience for students, staff and visitors.

This is a busy and varied position that sits at the centre of a high-performing and professional division. You will play an important role in ensuring effective communication, coordination and support, bringing a proactive and well-organised approach to managing priorities and enabling business outcomes.

This is a fantastic opportunity to join Waipapa Taumata Rau at a time where strong administrative professionals are highly valued. The University offers a broad network of Executive Assistant and operational roles, providing future career pathways and opportunities for growth. You will be part of a supportive and collaborative culture that recognises and rewards excellence, where your contribution is visible and valued.

Your responsibilities will include:

• Providing high-quality executive support including diary, calendar and time management
• Coordinating meetings, travel, events and communications on behalf of the Chief Property Officer
• Acting as a first point of contact for stakeholders, ensuring a professional and responsive service
• Supporting the flow of information, documentation and decision making across the team
• Collaborating with other Executive Assistants and colleagues to ensure alignment and consistency
• Taking a proactive approach to problem solving and guiding stakeholders to the right information and support

This is a fixed-term, full-time position (37.5 hours per week), running for 7 months. The salary range for this role is $78,600 to $90,000, negotiable depending on skills and experience.

A full description of your duties and the role is provided in the position description linked HERE.

He kōrero mōu | About you

You are an experienced Executive Assistant or Personal Assistant who has supported senior leaders in a fast-paced environment. You bring a proactive and solutions-focused mindset, with the confidence to anticipate needs, manage competing priorities and maintain a high level of professionalism across a wide range of responsibilities.

You enjoy building strong working relationships and contributing to a collaborative team environment. You take pride in delivering accurate and well-organised work, while also being adaptable and resilient. You are motivated by being part of a supportive culture where high performance is recognised, and you are open to developing your career further within a large and diverse organisation.

E rapua ana mātou | We are seeking

• Proven experience providing executive support to senior leaders in a busy environment
• Strong organisational and time management skills, with the ability to prioritise effectively
• Confident and professional written and verbal communication skills
• Experience with diary management, travel coordination, meeting support and documentation
• Strong attention to detail, including document editing and presentation support
• A collaborative approach, with sound problem solving skills and the ability to manage stakeholder expectations

What we offer | Ngā āhuatanga kei a mātou

Waipapa Taumata Rau | The University of Auckland is New Zealand’s leading university, guided by a commitment to excellence and service to our communities. With more than 6,000 academic and professional staff, we support a diverse community of over 47,000 students.

Guided by our values, we work collaboratively to advance knowledge, foster equity and inclusion, and contribute meaningfully to New Zealand’s social, cultural, and economic well-being.

We cultivate an environment that supports your growth and rewards excellence with a range of staff benefits, including:

• Competitive salary and five weeks of annual leave.
• Superannuation/KiwiSaver
• Flexible working arrangements, including working from home and flexible hours.
• Leading, and inclusive parental leave provisions.
• Career development opportunities and a range of benefits, including discounted insurance, memberships, and on‑site amenities.

Me pēhea te tuku tono | How to apply 

Please submit your application online by the closing date of Sunday, 28 June 2026. Your application should include:

• A brief Cover Letter explaining why you're interested in this role and how your skills match the requirements.
• Your updated CV.

Please note that we do not accept email applications.

For a confidential discussion, you are welcome to contact Neil Gardner (Senior Recruitment Consultant) via [email protected]

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz