Executive Assistant (Fixed Term Parental Leave Cover)

Mātou | About us:

The City Rail Link (CRL) Project is a game changer for Auckland and is the largest transport infrastructure project ever undertaken in Aotearoa. The CRL consists of twin 3.45km underground railway tunnels connecting Waitematā Station (Britomart), with a re-developed Maungawhau Station (Mt Eden) on the Western Line, via two new underground stations: Karanga-a-Hape Station at Mercury Lane and Beresford Square, and Te Waihorotiu Station in Albert Street.

Te Tūranga | The Role:

We are looking for an experienced Executive Assistant for a 6-month fixed term role to cover a period of Parental Leave from September 2025 to March 2026 (40 hours per week). This role supports the Systems Director at City Rail Link Ltd and is responsible for:

• Proactive calendar and inbox management to ensure the Director's time is effectively prioritised and managed.
• Coordinating documentation and approvals, including processing invoices and supporting key project workflows and reporting requirements.
• Preparing and distributing meeting agendas, taking accurate meeting minutes, and coordinating monthly reporting for Board meetings.
• Coordination of weekly newsletter content and team communication support.
• Administrative support at team events and workshops, including setting up/packing down venue, catering, liaising with speakers.

We are a small team with big deliverables so working collaboratively is key for us.

Ou Pukenga | About You:

This is a busy role where no two days are the same. We are looking for someone with experience supporting executive leaders within a complex, multi-disciplinary environment. Our ideal candidate will bring the following:

• Exceptional attention to detail.
• Outstanding communication and stakeholder management skills.
• Ability to thrive in a changing environment.
• Highly organised, collaborative, agile, and solutions focused.

Ngā painga kei a mātou| What We Offer:

We are a high performing team with a great culture. Join us as we complete the largest infrastructure project ever undertaken in New Zealand.

Hono Mai | Apply:

We invite you to be part of our success story! Applications close Friday, 11 July 2025.

We can only accept applications from candidates who already have the right to work in New Zealand. This role is subject to pre-employment drug and medical screening.