Executive Assistant - Start Immediately

Toi Whakaari is seeking an experienced and accomplished Executive Assistant who has the ability to prioritise and manage the administration of the Office of the Tumuaki/Director of our school.

Toi Whakaari/The New Zealand Drama School

Toi Whakaari is one of New Zealand’s most exciting cultural and teaching organisations. From our whare standing on whenua in Te Whanganui a Tara, we celebrate a whakapapa that spans more than 50 years of nurturing arts talent through discipline specific training in Aotearoa. We develop independent practitioners who are creators, innovators, and initiators. Our graduates are some of the leading voices within the creative sector both nationally and internationally. 

About the position

Reporting to our Tumuaki (Director) the Executive Assistant position is responsible for providing a wide range of administrative management support, primarily to the Tumuaki but also support the leadership team, Tira Mana Kōkiri. Your role will also include;

• Diary/email management, organising meetings, coordinating calendars and all associated travel.
• Acting as the first point of contact for all Tumuaki enquiries, managing and coordinating the Tumuaki’s daily schedule.
• Coordinating all relevant documents for Governance and its subcommittees.
• Reviewing existing and new governance processes and supporting with ongoing process improvement.
• Liaising across all departments to support the development of an organisational culture that reflects the values of Toi Whakaari.
• Some event management.

The Executive Assistant role works across the Toi Whakaari community of the Board of Trustees and its subcommittees, the staff and student body in addition to the Tumuaki/Director and Leadership team. This role is a permanent full time role worked across Monday to Friday from 9am to 5pm.

About you

Our ideal candidate will have the following attributes;

• 5+ years experience at the Executive Assistant level 
• Experienced and accomplished Executive Assistant with the ability to prioritise and manage the Office of the Tumuaki/Director.  
• Specialised in embedding organised, collaborative, and efficient ways of working.
• Proven experience supporting governance structures including board secretary responsibilities 
• A strong communicator both written and verbal
• Hard working, organised, collaborative, and efficient
• A good problem solver
• An ability to manage and meet deadlines for the Tumaki and Tira Mana Kōkiri (Leadership Team)
• An ability to exercise a high level of discretion, confidentiality and initiative in all matters
• An ability to work across a group of staff to support the administrative needs of the Tumuaki, Board of Trustees, Subcommittees and Strategic Leadership Team (SLT).
• A commitment to te reo and kaupapa Māori

Benefits at Toi

• 5 weeks annual leave
• Onsite parking
• Annual flu shots
• Commitment to ongoing development
• Supportive team environment 

How to apply
Applications must be submitted by the closing date of 10 am 26 May 2024. Please include a cover letter, CV and description of how you meet the skills and experiences detailed above.

To apply or for further information and/or a job description please contact: [email protected]