Executive Assistant to the DCE Emergency Management

Executive Assistant to the DCE Emergency Management

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Executive Assistant to the Deputy Chief Executive, Emergency Management

The National Emergency Management Agency (NEMA) provides national leadership to New Zealand's distributed emergency management system. NEMA's primary focus is on the performance and capability of the emergency management system as a whole, across all hazards and all risks and the 4 Rs of risk reduction, readiness, response and recovery.

The Executive Assistant position sits within the Executive Office, as it is a critical function in ensuring the DCE's day is co-ordinated and managed effectively. Providing a comprehensive executive support service with the return of an exciting high energy role that provides both interest and variety at the highest level.

There is no typical day in an organisation that is focused on Emergency Management which is exciting. However, there are aspects of the role that require thorough, dependable, and a focused approach. These include:

• Personal and confidential secretarial support provided to the Deputy Chief Executive, to assist them to carry out their role efficiently.
• Deadlines and timeframes are met.
• Meetings, events and tasks are supported including being proactive in highlighting issues and opportunities.
• Minutes are accurate and delivered on time.
• Correspondence dealt with expeditiously and appropriately, follow up action is taken and proper filing or distribution of letters and documents occurs.
• Documents are drafted as agreed and produced including word processing, spreadsheets, presentations and project plans.
• Inbound and outbound telephone calls are handled efficiently, courteously and discreetly.
• Financial processes completed such as reimbursement claims; with invoices coded.

Working for NEMA comes with some additional rewarding activities aligned to your skill set. In the event of a national emergency response, such as the current response to Cyclone Gabrielle there will be a requirement to provide rostered support. An emergency response of national significance allows you and your colleagues to experience working as a cohesive team, at pace, often in an environment of ambiguity, in the heart of the National Crisis Management Centre .

Ko wai koe | About you

This role would suit you if you can show capability and experience as an EA/PA at a Senior level. Public sector is preferred but not essential. Although a understanding of the machinery of government would be beneficial.

Additionally, we would like to see your demonstrated experience in the following:

• A team player with experience working closely with senior leadership teams and other business units.
• A high level of computer literacy in Microsoft packages, including Visio, with the ability to adapt to new technologies.
• Excellent secretarial and process management skills with experience in taking minutes or willingness to learn.
• Successfully working with multiple internal and external stakeholders and negotiating and managing their variable needs to support the Manager's deliverables.

Ta matou e tuku | What we offer

NEMA values diversity and inclusion. We want our workforce to reflect the diversity of our communities. We value and respect the contributions of our people with diverse backgrounds, experiences, skills and perspectives.

All NEMA roles are flexible by default and a positive work life balance is encouraged.

Due to the security requirements of this role, applicants must be a New Zealand citizen or New Zealand Permanent Resident.

Me pehea te tono | How to apply

If you would like to be considered for this role, please apply online.  We do not accept unsolicited approaches from agencies or 3rd parties.