Executive Assistant to the GM Assurance and Improvement | Wellington | Permanent

About our team | Mō te tīma:

The Disability Support Services (DSS) Group is responsible for commissioning, funding, and stewarding high-quality services that support disabled people, their families, and whānau. 

We’re building leadership and management capacity across our teams to deliver both change and business-as-usual effectively. 

We work closely with providers, stakeholders, and communities to ensure services are fair, consistent, transparent and sustainable. With a strong focus on performance monitoring, data, and insights, we’re committed to continuous improvement and evidence-based decision-making.

It’s an exciting time to join DSS as we strengthen our systems and expand our capabilities. 

We’re looking for passionate people to help us achieve our goals and make a meaningful impact.

About the role | Mō te tūnga:

As an Executive Assistant you’ll provide timely, high-quality executive and administrative support to the General Manager, Quality Assurance & Improvement and work as part of a collaborative executive support team within DSS.

Key responsibilities include:

• Deliver executive-level secretarial support: word-processing, spreadsheets, presentation materials, and professional correspondence


• Coordinate meetings end-to-end: scheduling, agendas/papers, minute-taking, logistics and catering


• Pro-actively manage diaries, travel and inbox: act as first point of contact, triage calls/emails/visitors, maintain strict confidentiality


• Maintain effective electronic/paper filing systems and information bases; compile statistics; support one-off projects


• Provide accounts support: process purchase requisitions, track back-orders/travel, prepare invoices; liaise with the National Accounting Centre 


• Document procedures, share best practice across executive support, and contribute ideas to simplify and improve systems and processes 

We value diversity and welcome applications from disabled people and those who have lived experience with whānau, or the disability community.

Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you. 

What you bring | Ōu pūmanawatanga:

• Proven Executive Assistant or senior administrative experience supporting leaders in complex and changing environments


• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook, Visio) and presentation/design tools; electronic diary management; and minute-taking capability


• Experience with purchasing/finance systems (requisitions, tracking, invoicing) and high attention to detail


• Outstanding organisation and prioritisation skills, with the ability to manage competing deadlines calmly, with a can-do attitude


• Professional communication and relationship skills with stakeholders at all levels, inside and outside MSD


• Integrity, discretion and confidentiality when handling sensitive information


• An accessibility mindset where you actively identify and remove barriers and tailor support to individual needs. 

Position Description | He Whakaahuatanga Tūnga:

A copy of the position description can be found here: Executive Assistant | Position Description 

Salary | Utu-ā-tau: 68,660.00 - 83,003.00