Executive Services Officer to the Chief Executive

Executive Services Officer to the Chief Executive at Department of Internal Affairs, Wellington

Type: Permanent
Hours: Full time
Location: Wellington
Branch: Office of the Chief Executive
Salary: $79,650 - $106,350

Executive Services Officer to the Chief Executive

• Are you an experienced executive assistant?
• Unique, challenging and rewarding role supporting the Chief Executive

At the Department of Internal Affairs, the work we do makes New Zealand a better place for those born here, and those new New Zealanders who have chosen to call this country home.

The opportunity

We have a unique opportunity for an experienced EA to join our CE's Office as a key team member. As the Executive Services Officer you will act as a central point of contact and provide high quality, timely support to the CE to ensure that their time is managed efficiently.

About you

As a professional EA with experience supporting senior leaders in large organisations, you will be proactive, agile, customer focussed and committed to continuous improvement.

Working closely with our small team, you will be adept at a wide range of administrative and executive support related tasks, including managing schedules, coordinating travel, assessing and anticipating changing priorities and dealing with confidential matters sensitively to ensure efficient use of the CE's time.

Skills and experience

• Proven experience as an executive assistant supporting senior leaders
• Exceptional time management skills, calendar management and meeting coordination
• Expert user in Microsoft office and products
• Excellent interpersonal, and communication skills with the ability to manage relationships at all levels including officials in Ministers offices and sector leaders
• Proven experience in managing travel arrangements and detailed itineraries
• Sound knowledge of financial systems and managing invoicing and financial reporting
• An understanding of the machinery of government
• Outstanding problem solving skills with the ability to assess and prioritise risk and escalate as appropriate

We offer a unique, challenging and rewarding role where no two days are the same.

If you want to join a team of smart, committed people who do some fairly spectacular work for New Zealand - then make sure you get in touch.

Applications close 2 July 2024. For more information, please contact [email protected]
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