Finance Manager

6A Kellow Place | Wiri | Auckland | PO Box 76 235 | Manukau City | 2241 | Auckland

Our mission:

We help make the Bible accessible and encourage interaction with it

Our values:

We are inspired by the Gospel We are united by purpose We pursue excellence We act with integrity We value each other

Job Description

1. Job Title: Finance Manager

Reports to: Director – Finance, Planning and Resources

Reporting positions: Assistant Accountant – BSNZ Group

Finance Assistant

Receipting and Database Co-ordinator

Finance and Project Support

Works with: Internal

Chief Executive Officer

Audit, Risk and Compliance Committee members

(Governance)

Manna Board

Team Leaders

External

Investment partners (Jarden)

Business advisory services (Walker Wayland)

Auditors

Systems vendors and consultants

Legal Advisors

United Bible Societies representatives

2. Purpose of the Job

To support Bible Society New Zealand Group’s mission by overseeing the financial management and

reporting of Bible Society New Zealand (BSNZ) and Manna Christian Stores Ltd (Manna) (collectively

BSNZ group), to ensure that funds and financial and material assets are secured and effectively used

and that the BSNZ Group’s short- and long-term financial health is maintained.

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3. Representative responsibilities and outcomes

Responsibility Outcome

1. Participate in strategic leadership

a. Participate collegially in BSNZ’s

Leadership Team.

Contributions encourage cohesion and

visionary planning.

b. Provide expert advice to the Leadership

Team on finance-related matters.

The Leadership Team has reliable financial

information on which to base strategic and

operational decisions.

2. Lead the finance function

a. Develop and implement strategic and

operational plans for the finance

function.

Finance function plans are integrated with

and complement organisation-level strategic

and operational plans.

b. Oversee the proper and efficient running

of the finance function and the provision

of financial services to BSNZ and Manna.

Finance and related administrative functions

are accomplished to a high level of

competence. BSNZ and Manna's finances are

professionally administered.

c. Implement, monitor, and audit processes

to maintain a complete record of all

BSNZ Group assets, liabilities, income,

expenditures, and inventory.

Records of BSNZ Group’s assets and

liabilities, income, expenditures, and inventory

are accurately and securely maintained, and

information is available in a form required for

their effective management.

d. Prepare and maintain an insurance

schedule and arrange and regularly

review insurance policies covering BSNZ

Group’s personnel, assets and public

liability risk.

Insurance cover is appropriate to manage

BSNZ Group’s risk at agreed levels.

Insurance expense is contained within the

budget.

e. Meet Charities Commission and

Companies Office obligations and file

returns.

Charities Commission and Companies Office

records are current, and BSNZ Group complies

with its registration obligations.

f. Remain current on job-related legislation

and regulations and recommend

compliance to the CEO.

BSNZ Group remains compliant with

legislation and regulation.

CEO is aware of any non-compliance risks.

3. Financial management and reporting

a. Prepare entity and consolidated financial

statements following the Tier 2 financial

reporting framework, including SSP

reports.

BSNZ entity and group-level statutory

reporting obligations are met.

Financial statements are available to the CEO

as required to meet reporting timelines.

b. Review and present regular and annual

financial and statutory reports for the

CEO, governance and external

stakeholders as per schedule.

The CEO, Audit Risk and Compliance

Committee, National Board, Manna Board and

external stakeholders have current and reliable

information that enables them to fulfil their

functions.

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c. Provide strategic and operational

financial analysis to the CEO and the

Team Leaders.

The CEO and Team Leaders have current and

reliable information on which to base

strategic and operational decisions.

d. Oversee annual external audits, including

preparation for auditors and provision of

information and documents as required.

Audits are carried out efficiently, and

information is available to auditors as

required. Good relationships with auditors are

maintained.

e. Manage financial risk including cash

flow, investment, foreign exchange, and

fraud risk and the security of financial

assets.

BSNZ Group’s financial risk is managed to

ensure the security of financial assets.

Potential financial risk to operations is

identified, and the CEO is notified.

f. Manage the preparation of annual and

project-specific financial budgets and

SSP projections.

Income and expenditure budgets are timely,

realistic and in a form that meets the

reasonable needs of users.

g. Accumulate, analyse, and report financial

performance information for Project

Team Leaders as necessary for project

planning, costing, implementation, and

evaluation.

Project Team Leaders have reliable financial

information to enable effective financial

management of projects.

h. Advise and support Project Team

Leaders in budget preparation,

compliance and reporting.

Project Team Leaders are able to actively

participate in budgeting and managing

finances for projects for which they are

responsible.

i.

Monitor income and spending against

budgets and intervene to manage

material variances.

Material variances are identified and

managed to minimise project disruption or

cost overruns.

j. Ensure processes are implemented and

documented for the payment of all

accounts payable, wages and salaries,

and tax obligations.

BSNZ Group meets its financial obligations.

BSNZ Group maintains quality relationships

and a good reputation with payment recipients.

k. Ensure collection of overdue and

defaulted debts is appropriately

managed.

BSNZ Group’s debt asset is managed to

minimise losses through late and non-

payment.

4. Oversee donations receipting and constituent data management

a. Supervise and monitor the receiving and

receipting of donations from mail and

bank deposits.

Donations are received, processed and

acknowledged in accordance with protocols.

Donations are receipted accurately and

promptly and assigned in accordance with

donors’ preferences.

Procedures are in place and followed that

ensure the security of donations assets and

donor data.

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b. Supervise and monitor the capture,

security, privacy and use of constituent

data.

Constituent data is recorded in a way that is

suitable for organisational purposes.

Data is secure and privacy obligations are met.

Data is available as required to achieve BSNZ

Group’s operational goals.

5. Manage office support services

a. Human Resources and payroll support

and oversight

Ensure that HR practices, and payroll services

comply with regulatory requirements.

Review and reconciliation of payroll is

conducted monthly.

Ensure HR is supported in functions required.

b. Oversee cleaning and other contracts

and requirements for 144 Tory Street,

Wellington and 6A Kellow Place, Wiri,

Auckland.

Cleaning and maintenance requirements are

met. Contractor relationships are appropriately

managed and enhanced.

c. Engage with external investment

agencies

Ongoing engagement and reporting are

sourced from investment portfolio

management entities.

6. Leadership, management and development

a. Lead, manage, direct and motivate

Finance team members.

Team members understand how their effort

contributes to BSNZ Group’s mission

outcomes, work effectively and professionally,

engage in process improvement, and develop

in their roles.

b. Model and ensure Finance team

members comply with team and

organisation standards, practices and

policies.

Team members are aware of and comply with

standards, practices and policies and these are

modelled by their Team Leader.

c. Work alongside reporting team members

to set plans designed to achieve

operations targets.

Team members take appropriate ownership of

their tasks and targets, contributing directly to

overall operations targets.

d. Manage the performance of team

members to achieve agreed outcomes,

including paying prompt attention to

poor performance and non-compliance.

Team members are supported and assisted to

achieve targets and unsatisfactory

performance is discussed promptly with the

member.

Persistent unsatisfactory performance is

referred promptly to the CEO, and appropriate

action is agreed upon and taken.

e. Identify and recommend learning and

development opportunities for Finance

team members.

Team members are competent for their

existing tasks and potential is identified for the

development of BSNZ mission-appropriate

skills and abilities.

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f. Create and sustain strong working

partnerships with other team leaders.

Team leaders and teams gain synergies by

applying their coordinated and collective effort

to prepare and deliver BSNZ’s programmes.

g. Participate in project teams and lead

project teams where required.

Teams are effective and produce quality

outputs on time and within budget.

4. Competencies

Competency Priority

Qualifications

Bachelor’s Degree or higher with Finance or Accounting Major Essential

Professional membership of a relevant professional association Essential

Knowledge

Knows principles of Tier 2 financial accounting and preparation of consolidated

financial statements

Essential

Knows principles of management accounting at a senior level Essential

Knows principles of team leadership and development Essential

Knows relevant accounting rules and standards Essential

Knows contemporary ERP and POS accounting systems and processes.

Knows principles of funds management and return maximisation Desirable

Skills

Able to lead and develop a team Essential

Able to coach non-finance team members in use of financial information Desirable

Able to plan effectively at strategic and operational levels Essential

Able to implement, maintain, and manage treasury, ERP, POS, e-commerce,

etc systems

Able to meet deadlines without compromising standards Essential

Attitudes and Attributes

Committed to BSNZ Group’s mission and ethos Essential

Works collegially in a team Essential

Shares ideas and provides assistance willingly Essential

5. Hours and place of work

Ordinary hours will be 37.5 hours per week to be worked between 8:00am and 5:00pm each Monday

to Friday, unless otherwise agreed with the Director – Finance, Planning and Resources.

Normal place of work is 6A Kellow Place, Wiri, Manukau City, Auckland.