Information Management Specialist Fixed Term

MOTAT is seeking an Information Management Specialist for a one year fixed-term parental leave position. This is a fantastic opportunity for someone who is highly organised and structured, enjoys building strong relationships, and takes pride in owning and maintaining robust systems. You'll join a small, collaborative ICT Team committed to delivering a high-quality ICT environment and support across the organisation.

This role provides cover during parental leave and will report to the Head of ICT, with support from the Head of Library and Archives. The successful applicant will be responsible for the ongoing administration, support, and development of MOTAT’s Digital Asset Management System (DAMS) and SharePoint platforms.

Key Responsibilities:

• Provide day-to-day administration and support for the DAMS and SharePoint systems, ensuring continued performance and staff engagement.


• Assist teams in using the systems effectively, including managing folder structures, maintaining metadata accuracy, and supporting workflows.


• Offer guidance, documentation, and training to staff on the use of both systems.


• Collaborate with the Institutional Archivist and Pictorial Librarian to ensure metadata and taxonomy remain consistent with best practices.


• Support staff across the organisation in managing documentation and digital assets according to defined standards.


• Maintain intranet sites and document related processes to ensure long-term usability and alignment with team needs.

To be successful, you will have:

• Proven experience supporting and maintaining EDRMS/SharePoint environments in a hands-on capacity.


• Experience working with Digital Asset Management Systems.


• At least 3 years of SharePoint administration and support experience, including user training.


• Understanding of multimedia file formats and metadata management.


• Excellent communication skills, both verbal and written.


• Ability to collaborate with multiple stakeholders and meet agreed deadlines.


• A proactive and adaptable mindset, with a willingness to embrace change and support team learning.


• Experience with Power Automate is essential.


• Experience in delivering training or support to users would also be beneficial.

Full Position Description can be found here. 

Why Join MOTAT?

You'll enjoy flexible working hours, additional KiwiSaver contributions, Birthday Leave, regular team events, a MOTAT Mates pass for your family, and valuable opportunities for professional development.

If you're a capable and adaptable Information Management Specialist looking to step into a key support role while contributing to MOTAT’s mission, we’d love to hear from you.

Applications close: 15 June 2025, however, we may begin screening and interviewing prior to the closing date.