Legal Practice Coordinator

Dentons is part of the world’s largest global law firm, and a leading law firm in New Zealand. We are a firm that embraces change and has unparalleled access to legal expertise in over 80 countries. We have the largest global reach of any firm in New Zealand, with unparalleled access to legal expertise in over 80 countries. This expands from not only to lawyers and clients, but also to global technology support, diversity initiatives and talent management. This means the opportunities are endless for our people!

We are looking for an experienced Legal Secretary (we refer to this role as a Legal Practice Coordinator internally) who can hit the ground running to become an integral member of our Real Estate team in Auckland. You will be working closely with the Real Estate Partners and wider team, with a wide range of PA, secretarial and administrative tasks. This is a full-time role, working 37.5 hours per week, with a salary range of $78,000 – $83,000 per annum, depending on experience. If you thrive in a busy office environment and love knowing you've made a difference, then this role is for you.

This role will see you:

• Provide effective and professional team support and coordination across a wide range of needs from managing partners’ diaries to typing legal documents and assisting with compliance matters


• Liaising directly with clients to organise meetings and events and communicate with them on administrative and certain file matters


• Taking charge of the team’s monthly billing process and managing certain client engagement requirements such as file status reports


• Assisting team authors with settlements and property transactions


• Understanding of AML/CFT obligations in New Zealand

With previous experience in a legal secretarial role and/or administrative role under your belt, you'll be ready to take the next step in your career, adding real value to a supportive and busy team.

Who will you be working with?

Our Auckland real estate team are experts in all aspects of real estate law. They act for a broad range of clients including global and local investors and developers, multi-national corporates, Government and businesses across many sectors. We work on clients most important matters including acquisitions and disposals, complex development agreements, leasing arrangements and major infrastructure projects.

To be successful in this role, you will bring:

• A proactive approach to your work with the ability to show initiative and work on tasks unprompted whilst anticipating the needs of the team


• Impeccable time management and ability to prioritise workflow to meet deadlines


• Highly tuned administration skills


• High standards of professionalism, including communication, accuracy and attention to detail


• Strong team mentality, skilled at fostering and building internal and external relationships


• The ability to maintain confidentiality and commercial sensitivity


• Diploma in legal secretary studies or other tertiary degree


• At least three years’ experience in a similar secretary or assistant role.


• At least twelve months’ experience as legal secretary in a property/real estate team and experience completing monthly billing


• Previous experience and proficiency using Landonline, PPSR, iManage, GRIP and 3E


• A confident user of the Microsoft Office suite

What do we offer?

We offer you the opportunity to be part of a dynamic and inclusive team that works in partnership with our clients, where you will get plenty of valuable experience as well as first class mentoring and career development. We are a future focussed firm and that ethos extends to our people too.

At Dentons, we can offer you top quality work matched with an outstanding firm culture. We offer competitive remuneration along with benefits that will make a positive difference to your work/life balance. Some of these benefits include

• $500 wellness payment annually to spend how you please


• Additional leave over the Christmas and New Year period


• Learning and development opportunities


• Lifestyle leave – ability to purchase additional leave each year


• Paid parental leave of 26 weeks/5 weeks for non-primary caregiver


• Paid parental leave top up to full salary payment for 26 weeks for the primary caregiver


• We dress for our day and our role


• Regular social events, including Morning Teas, Friday Fives, sporting and charity events, annual balls, family Christmas parties, and an end of year function


• Dedicated wellness programme


• Pro bono opportunities 

Dentons is Rainbow Tick certified. We believe inclusion drives diversity and fostering an environment where our people thrive through diversity of thought and shared experience makes us the successful global firm we are. We encourage applications irrespective of race, ethnicity, culture, religion, gender, gender identity, sexual orientation, age or disability. Dentons is an equal opportunity employer and is committed to an environment where everyone respects and supports each other. 

For more information about our Real Estate Team check out https://www.dentons.co.nz/en/industries-and-practices/practices/real-estate

To apply, please submit your CV and cover letter. For a confidential discussion about the role, or a copy of the position description, please contact Shannon Davis (HR Advisor- Auckland) at [email protected]