Maintenance Planner

The University of Auckland | Waipapa Taumata Rau

Waipapa Taumata Rau | The University of Auckland is New Zealand’s leading university. We employ more than 5,400 academic and professional staff to support over 41,000 students, making us one of New Zealand’s largest employers.

The role of Property Services is to provide a leading-edge facilities management, planning, and development service that contributes to the success of Waipapa Taumata Rau as a vibrant and progressive University. This is achieved through customer focused support services.

The opportunity | Te Whiwhinga mahi

The University of Auckland is seeking a Maintenance Planner to join our facilities management team. In this pivotal role, you will be responsible for ensuring the optimal performance, safety, and compliance of our extensive portfolio of buildings, plant, utilities, and grounds.

You will produce planned preventative maintenance schedules, including scopes of work which will go out to contractors to work through. You will also lead the Planned Maintenance process with support from your manager and our experienced team of property professionals. Together, we play a key part in maintaining a world-class physical environment for our students and staff to thrive in.

This is a full-time (37.5 hours per week), permanent position. The salary range for this role is $90,000 to $100,000 dependent on skills and experience. 

A full description of your duties is provided in the position description linked HERE.

What You'll Do

Plan and Schedule: Optimise and produce planned preventative maintenance schedules, job plans, and work orders, ensuring they align with statutory compliance, building codes, and warranty obligations.

Audit and Monitor: Regularly audit our maintenance strategies and compliance records. You will work closely with our Building Warrant of Fitness (BWOF) management service provider to monitor the BWOF process and ensure all requirements are met.

Continuous Improvement: Lead maintenance optimisation reviews to balance workflow, minimise costs, and reduce risk. You'll assess maintenance strategies to ensure they are fit for purpose and that assets are maintained to legislative requirements and agreed standards.

Collaboration: Work collaboratively with the in-house maintenance management team, external contractors, and the IT department to ensure timely completion of tasks and best-practice use of our systems. You'll also assist the Asset Team with data analysis and the review of our database structure.

Data Management: As the guardian of our maintenance database (Maximo). You will work with the Data Analyst and the Assist the Asset Information Specialist to ensure all asset information and maintenance data is accurate, up-to-date, and readily available for compliance reporting. This includes recording changes to maintenance from new developments, and asset replacements.

About you | He kōrero mōu

You are a highly organised and detail-oriented professional with a strong understanding of planned preventative maintenance. You have a proven ability to manage and audit data within a maintenance management system. You're proactive, an excellent problem-solver, and a confident communicator who can work effectively with a range of stakeholders.

If you are ready to take on a challenging and rewarding role that contributes directly to the success of Aotearoa's leading university, we encourage you to apply.

We are seeking | E rapua ana mātou

• Qualifications: We have a preference for a degree in construction, property management, or engineering, but we will consider other relevant industry experience.
• Experience: You'll need at least five years of experience in a regulatory or technical department. Experience within a university or a similar asset-intensive organisation is a definite bonus.
• Knowledge: You must have a solid grasp of the Building Act and its compliance schedule requirements.
• Systems Proficiency: Proven competence with computerised asset management systems (Maximo experience is a key advantage) is required, along with proficiency in Microsoft Office, particularly Excel.
• Core Competencies: Strong analytical and problem-solving skills are a must, along with a proactive approach to identifying and implementing solutions.
• Communication & Teamwork: Excellent written and spoken communication skills are essential, as is the ability to be a flexible team player who demonstrates sound judgement.

What we offer | Ngā āhuatanga kei a mātou

We offer you the opportunity to be part of a dynamic, world-class educational institution located in one of the world’s most liveable cities. We foster an environment that enables your natural abilities and rewards your hard work.

Our commitment is to provide a supportive working environment with benefits that include:

• A 37.5-hour work week.
• Up to 6.75% company superannuation scheme.
• Competitive salaries with five weeks' annual leave and the option to buy and sell additional leave.
• Flexible employment practices, including working from home and adaptive working hours.
• A leading and inclusive parental leave policy.

In addition, we offer career development programmes, discounted car parking, on-site childcare options, leisure and recreation facilities, and a number of other discounted products and services.

For more information, please visit Staff Benefits.

Hear more about making Worlds of Difference in your career at the University, our partnership with Māori, our Te Ao Māori principles, our impact, our staff and life in Auckland on our careers website

How to apply | Me pēhea te tuku tono

Applications must be submitted online by the closing date of Tuesday, 30 September 2025, to be considered.

Please include a short Cover Letter and your CV, highlighting why you are interested in joining us and how you can meet the requirements of our vacancy.

You can reach out to Neil Gardner (Senior Recruitment Consultant) via [email protected] for a confidential conversation.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz