Office Administrator / Receptionist

Total Infrastructure Limited (TIL) was founded in 1999 by the complementing skills and business background of its principal directors who both specializes in the field of civil and building construction.At Total Infrastructure Ltd, we are looking for a professional, flexible, and experienced person to join our fantastic team based in Mt Roskill.Key Responsibilities:Managing Vehicle Maintenance RecordsUpdate vehicle maintenance records in EroadDocuments managementMonitor/Manage Vehicle Compliance (COF/WOF/REGO/Full service)Maintain vehicle folders.Work closely with yard supervisor/Health and safety officer/drivers to ensure the compliancesProcess RUC rebates claim.Monitor/supervise workshop purchases.Monitor daily fuel consumption and prepare fuel analysis report for Directors.Issue Mobil cards to employees as per HR request.Monitor/Manage unusual driver activities from EROAD/Everlink/Mobil online.Process Daily work sheets and yard docketsInventory Management Monitor/Manage HILTI transfers.Inspect discrepancies in yard stock.All Inventory transferers should be supported by Inventory request note from sites, signed by the supervisor.Process Inventory charge out to job sites.Monitor small plant transfer activities though HILTI /Advise supervisors to use HILTI to transfer small plants between sites.Monitor/Manage Small plant purchases complete asset/tools purchase request form and process the plant in HILTI.Register maintenance.Plant & Vehicle Maintenance RegisterSmall Plant and Equipment registerWorkshop tools registerOffice equipment maintenance registerDocuments management & archiving – maintaining the archiving registerManaging meeting room reservations.Daily Authorizing Timesheets (If required) – Liaising with Supervisors and Engineers for discrepancies.Work closely with Admin Manager, Yard supervisor andAd-hoc work for Directors/ Finance manager as & when requiredAttending on-going requests from Directors and Managers as and when requiredSystems to Manage: Eroad/HILTI/Everlink/Mobil CardEROADUpdate Vehicles and PlantsMonthly reporting (Save reports in the Domain)HILTIAdd Job sitesRegister new plants and issue barcodeEverlinkAdd usersConfigure tagsMobil CardsAdd EmployeesWork Hours: Full-time Job Qualifications Job Requirements Compensation Apply Now First Name *Last Name *Position Applying For *Contact Number *Email Address *Upload CV * Accepted file types: pdf, Max. file size: 512 MB.Comments This field is for validation purposes and should be left unchanged.Address: 116 Stoddard Road Mt Roskill Auckland New ZealandYour application formhas been submitted! Thank you very much for filling out our form.Please expect an email from us within 24-48 hours.#J-18808-Ljbffr