Office Coordinator/EA

Our client is looking for a seasoned Office Coordinator to join their exceptional team. This team is dedicated to fostering excellence and innovation in the design and architecture community through various events, workshops, and seminars. If you are a proactive and highly organised professional seeking to ensure the efficient operation of the office enviornment, this role is perfect for you. We offer an exciting opportunity for an Office Coordinator who excels in a dynamic setting and enjoys supporting diverse tasks within the team.

Key Responsibilities

• Office Coordination: Ensure the seamless running of the office, handling all related tasks to maintain efficiency.
• Travel Bookings: Manage travel arrangements for staff, board members, and events, including flights, accommodation, and transportation. Liaise with our travel agent and use our online portal to provide accurate details.
• Board Reporting: Assist the Finance Manager and Chief Executive with the coordination of Board and Branch papers, including preparation, consolidation, and publishing. Liaise with Board members as needed.
• Meeting Management: Organise management and board meetings, including calendar management, catering, minute-taking, and meeting setup and teardown.
• Finance Support: Provide support during high-demand periods or cover for invoice processing (AP/AR) and other finance-related tasks as directed by the Finance Manager.
• Event Assistance: Support member events by helping with setup, delivery, ticketing, and event team coordination.
• Executive Support: Provide secretarial support to the Chief Executive, Finance Manager, and Board as required.
• Additional Duties: Perform other related duties as assigned, demonstrating a flexible and can-do attitude.

What You Bring to the Role

• Experience: Proven experience in a similar Office Coordinator role with a professional demeanor.
• Organisation Skills: Exceptional organisational skills with a keen attention to detail.
• Quality Work: A commitment to delivering high-quality work consistently.
• Initiative: A self-starter attitude with the ability to show initiative and learn new systems quickly.
• Communication: Strong communication skills and the ability to build relationships across various stakeholders.
• Technical Proficiency: Proficiency in Microsoft Office products, including Word, Excel, SharePoint, Teams, and 365. Demonstrated ability to create quality presentations using Excel (graphs, pivots, data analysis, formulas) and work with PDFs using Adobe.
• Adaptability: Flexibility to adapt to changing business needs with a positive attitude and sense of humor.
• Team Spirit: Willingness to roll up your sleeves and tackle any task, big or small.

For further details contact Henry Shaw at Parker Bridge or alternatively send your CV to [email protected]