Office Manager

Teknique, a Resideo company, is a global leader in edge-based, artificial-intelligence-enabled video camera development and solutions. Based in Auckland, New Zealand, our Oclea platform enables computer vision solutions and edge artificial intelligence for leading global brands and Fortune 500 companies across a range of industries.  

The Office Manager will oversee all aspects of the Auckland site office to ensure it meets the needs of the business and to assist in other financial and administrative tasks as required. The Office Manager will contribute to Teknique and Resideo in their mission to "Protect What Matters Most" while bringing innovation to the way we live.  

JOB DUTIES

• Office: Responsible for office duties including responding and directing phone calls; Distribution of mail and parcels; Arranging building maintenance; Coordination of seating and desk plans; Ensuring a clean and enjoyable work environment and managing relationships with cleaners; Stocking supplies; Management of office security; Negotiation of supplier agreements; Purchasing office assets & welcoming guests and visitors.
• HR: Liaise with global HR teams; Manage shared calendars; Own staff dashboards and noticeboards; Own house point system and associated awards and rewards; Lead social event planning.
• Administration: Manage Gmail accounts and email groups; Manage Google Drive folders and access; Own “admin” Gmail group and answer related emails; Manage Outlook and Teams groups; Implement and manage purchase approval system; Oversee document management systems and file as needed; Manage process documentation across company, Administration of various systems to ensure licenses are managed; Undertake any travel bookings for staff or customers as required, including visa requirements.
• Health and Safety: Assist in reporting and recording workplace incidents, injuries and illnesses; Maintain office Emergency Response Plan including organizing periodic fire drill; Keep up to date Health & Safety legislation; Organize health and safety training and inductions; Work with relevant teams to update and implement health & safety policies; Ensure appropriate storage, spill response and waste management for hazardous substances.
• IT: Ad-Hoc IT setup as required and escalation to IT provider including management of relationship with IT provider; Implementation and maintenance of IT asset register and subscription register; Ordering of all IT equipment for office and staff.
• Events and Meetings: Coordinating internal and external events and functions; Compilation of meeting agendas, relevant information packs and minute taking where required; Set up of meeting spaces/social spaces for meetings and events as required.

YOU MUST HAVE

• 4+ years of relevant work experience with history in corporate environments in administrative or executive assistant roles.
• NCEA – secondary school completion.

WE VALUE

• Demonstrated verbal and written communication skills coupled with the ability to cultivate and maintain productive professional relationships.
• Organizational and time management skills.
• Experienced with Microsoft Office Outlook, Word; and Excel.

WHAT'S IN IT FOR YOU

• Work with a collaborative, high-performing team.
• Have a global impact that will help drive a world, where people are healthy, happy, safe, and secure.
• Benefits package including health insurance and Employee Assistance Plan.