Office Manager & Personal Assistant

Done Digital is a World leader in Marketing, Advertising, Publishing, and Branding - for Businesses and Non-Profit Organisations

The success of Done Digital is its people.  Trust, motivation and a kick-ass "can do" attitude are what makes Done better than all its competitors.   We look for staff with the right personality to fit in with out always busy and crazy team, as well the right skills and experience to do the job to the high standard that we hold.   Our company culture is everything.  We not only work together but we have fun. We take time to socialise, both with staff and clients, and we celebrate every project that we finish.  Join our team and help us make a difference in the world.

In this role the successful applicant will;

- Look after diary management, travel requirements for the Chief Executive Officer (CEO)

- Support Chief Executive Officer (CEO) in day to day tasks including dictation, research, correspondence, H&S policies, and procedures, including workplace policies.

- Assist with preparation of company and client reports.

- Prepare agendas, minute meetings and distribute minutes to appropriate staff members and clients.

- Look after the company service helpdesk, using "FreshDesk" - replying and managing all enquiries.

- Liaise with lease companies for vehicles, phones, and office spaces.

- Assist with Human Resources (HR)

- Book and organise attendance at various trade expos and conferences, including travel arrangements (flights, cars, hotels).

- Oversee the smooth running of the companies administration and customer service

- Assist with the CEO's Personal Schedule on Request (i.e. booking reservations, accommodation, etc)

Ideally, you will:

- Have previous experience as a PA or EA
- Have experience running an office in a professional manner
- Think on your feet and make decisions quickly
- Stay calm under pressure
- Have intermediate Google Apps (GSuite) Experience
- Possess excellent verbal and written communication skills (Fluent English)
- Possess excellent time management and organisational skills
- Be a confident team player
- Be able to work mainly between 9am - 5pm New Zealand Standard Time (NZST)

Find out more about us here: http://www.donedigital.co/about-us