Personal Assistant & Business Administration Support

Personal Assistant & Business Administration Support

Provide PA & admin support to the Dean, Associate Deans & Department Heads within the Faculty of Agribusiness and Commerce.

Seeking applications for a savvy administrator to join our friendly Business Support team in the Faculty of Agribusiness and Commerce. You will be managing a reactive and demanding workload to assist the Dean, two Associate Deans and four Heads of Departments.

Some tasks of the role include:

• Arranging meetings - booking facilities, drafting agendas, minute taking and distribution.
• Diary scheduling and coordination.
• Assisting in preparation, coordination and maintenance of records, reports, and correspondence.
• Liaising with academic staff to make sure needs are met in a timely manner.
• General administration support as required.

This is a permanent role working 37.5 hours per week based at our Lincoln Campus. Remuneration for this role is budgeted at $70,000+.

To be successful in this role you will need:

• 5+ years' experience as a Personal Assistant supporting Senior Managers in a large organisation.
• Proven ability to use discretion and maintain confidentiality.
• A high level of accuracy and attention to detail especially in spelling and grammar.
• In-depth knowledge of administrative systems and procedures.
• Well-developed communication and interpersonal skills in both one-to-one and group situations.
• Highly developed lateral thinking and problem-solving skills.
• Good organisational skills and a high degree of initiative and independence.
• Qualification in Business Administration or similar is preferred.

As an employee of Lincoln University, you can reap the rewards of working in a supportive organisation with a commitment to equal employment opportunity, diversity and inclusion.

From day one you will be eligible to our staff benefits such as:

• Professional growth with our staff training & development programme
• Six weeks paid leave per year (based on 1.0 FTE)
• Annual salary reviews
• Contributions towards eye tests and the cost of glasses
• Free on-site car parking
• Work-life balance with a family-friendly, flexible work environment
• Access to free confidential wellbeing support services through ClearHead
• Access to employee member benefits with Southern Cross Health Insurance
• A state of the art, on-campus gym with discounted fees
• Access to on-site early childhood centre with discounted staff rates
• Boost rewards membership that offers retail & service discounts
• Access to various staff social groups and activities
• Great location - with a lot of new development, stunning gardens & greenery, onsite cafes and walking distance to Lincoln township.

Te Whare Wānaka o Aoraki Lincoln University is a distinctive, specialist University focused on advancing knowledge through impactful research and higher education that benefits land-based industries in New Zealand and worldwide. Our University's campus is at the centre of the Lincoln research precinct and is complemented by a network of university-owned farms and research stations, which are crucial to combining good education and training with demonstration and skills. Students are at the heart of Lincoln University and we inspire them to make a difference through the delivery of world-class teaching and research to grow their potential and help shape a more sustainably productive world. We are a progressive university with an ambitious vision and a commitment to having a professional workforce that reflects the diversity of its community. Staff engage students, parents, government, iwi, the wider community and many other external stakeholders and are expected to uphold the reputation of Lincoln University through the way they undertake their work.

Lincoln University's Te Tiriti o Waitangi responsibilities begins with mana whenua. We acknowledge the special relationship and responsibilities our University have to Ngāi Te Ruahikihiki and Te Taumutu Rūnanga which are embedded in our He Tutohinga Whakamatau, Charter of Understanding.

Please apply online with your CV and cover letter.

Applications received via email will not be considered, however specific enquiry relating to the role can be made to [email protected]

We will be considering applicants who have current unrestricted legal working rights in New Zealand.