Personal Assistant / Executive Assistant - Urgent Hiring

We have a fantastic opportunity for a Personal Assistant or Executive Assistant to join our team

The role

This is an exciting opportunity for an enthusiastic and proactive individual to significantly contribute to the efficiency and success of our busy Associate’s practice.  You will use your strong organisational skills to pre-empt her needs, including client and file management, diary management and general administration. The successful candidate will have a demonstrated ability to provide exceptional support in a fast-paced environment.

This role will be based in our Palmerston North office. We offer flexible work arrangements during standard office hours of Monday to Friday, 8.30am to 5pm. The number of hours can be tailored to suit the ideal candidate.

About Moore Law

Founded by Partner Richard Moore in 2006, Moore Law is a dynamic and progressive law firm that gives timely, efficient, and professional legal advice to clients in the Manawatu-Whanganui region, wider New Zealand, and internationally. With offices in Whanganui and Palmerston North and an extensive range of legal services offered, Moore Law has a combined 50 years’ experience in catering for personal, commercial and not-for- profit legal needs. The team pride themselves on ensuring their expert advice is easily accessible. In addition to Partners Richard and Rob, Associate Helen Moore works alongside a team of 5 Legal Executives, a Practice Manager and Personal Assistants, ensuring clients are well catered for. 

Moore Law recognises its greatest asset – its people – and actively encourages self-development and up-skilling. The law is constantly changing, and we pride ourselves in keeping up with new legislation and IT processes. We empower our staff to take advantage of training and learning opportunities, and to research new concepts, technologies, and ideas. 

At Moore Law, fostering strong relationships is at the core of who we are.  Our commitment to maintaining client, contractor, and staff relationships is at the forefront of the firm’s values. The successful candidate will be working closely with all other staff, sharing knowledge, and contributing to the wellbeing of the office.  We have a supportive office environment and value the well-being of our employees.

About you

• Experience as a legal secretary or personal assistant in conveyancing and/or estates desirable
• Confident to meet and engage with clients in person and over the phone
• Exceptional communication and interpersonal skills 
• Strong attention to detail, discretion (will be handling confidential client files), highly organised, positive work ethic, and growth mindset essential
• Keen, self-motivated, and proactive in managing fee author’s practice
• Ability to work fast whilst maintaining accuracy
• Proficient with Microsoft Office Suite and LEAP legal software (desirable, however full training will be provided)

What you’ll be offered

• Challenging and varied work
• A collaborative and supportive team who genuinely enjoy working together
• Flexible working arrangements
• Work and training opportunities that support your development
• Competitive salary (commensurate with experience) and annual reviews

How to apply

If this sounds like you, please apply now!

For a confidential discussion you can contact our Practice Manager Jaime Puklowski on (06) 241 8248 or email [email protected]