Portfolio Manager - Commercial Property

Position Title: Portfolio Manager – Commercial Property

Reports To: Head of Property / Director

Direct Reports: Nil

Location: 137 Quay Street, Auckland

Date: June 2025

Job Purpose

Stonewood Group is a privately-owned property and investment group with a commercial portfolio valued over NZ$600 million. The Portfolio Manager – Commercial Property is responsible for overseeing and enhancing the operational, financial, and strategic performance of Stonewood’s 15–20 properties across the North Island. Reporting directly to the Head of Property, this role blends hands-on management with value-creation thinking to ensure alignment with the Group’s long-term growth strategy.

Key Relationships

Internal:

• Head of Property


• Senior Management


• Company Directors


• Finance and Legal Teams


• Executive Assistants

External:

• Leasing and Sales Agents


• Property Management Consultants


• Contractors, Consultants, Suppliers


• External Solicitors


• Tenants and Prospective Tenants

Key Responsibilities

Property Management & Asset Oversight

• Maintain leasing schedule using Re-Leased management system


• Prepare and implement property budgets, OPEX schedules, and CAPEX tracking


• Oversee lease renewals, rent reviews, rights of renewal, and termination processes


• Ensure accurate tenant recharges, make-good assessments, and recovery compliance


• Coordinate valuations, site visits, and property reporting


• Conduct regular inspections; document and follow up on required actions


• Collaborate with legal teams on lease or occupancy issues as required


• Proactively identify opportunities to improve Net Operating Income (NOI) and asset value

Tenancy Coordination & Onboarding

• Act as first point of contact for new tenants; manage onboarding process


• Ensure lease conditions are met prior to move-in


• Coordinate key handover, fit-out periods, and property inductions


• Manage make-good compliance and exit coordination


• Track critical lease dates and approvals under Agreements to Lease

Leasing Support & Stakeholder Engagement

• Support Head of Property in lease negotiations, proposals, and strategic lease planning


• Liaise with external leasing agents and prospective tenants


• Ensure leasing documentation is accurate and compliant


• Foster positive tenant relationships to support renewals and retention


• Contribute to leasing performance targets and KPI delivery

Facilities & Compliance Management

• Oversee all planned/reactive maintenance and minor project delivery (e.g., lifts, canopy repairs)


• Manage vendor relationships and subcontractor performance


• Develop emergency response plans and uphold H&S compliance across sites


• Monitor sustainability performance and energy usage


• Review and renew facilities-related contracts and service agreements annually

Financial & Performance Reporting

• Prepare and deliver monthly tenancy and facilities performance reports


• Collaborate with Finance on OPEX recharges and expenditure tracking


• Support strategic reviews, annual planning, and capex reporting

Key Competencies

• Commercial mindset and value-oriented decision-making


• Proactive communicator with strong stakeholder management skills


• Strong attention to detail across financial and legal documentation


• Results-driven, with ability to balance operations with strategic objectives


• Integrity, accountability, and alignment with Stonewood Group’s values

Key Performance Indicators (KPIs)

1. Achieve portfolio occupancy and renewal targets


2. Deliver NOI and asset value uplift year-on-year


3. Maintain clean audit trails and lease compliance records


4. Ensure project and maintenance delivery within budget and timeframes


5. Maintain high tenant satisfaction and minimise arrears risk


6. Provide accurate, timely property reporting to senior leadership

Qualifications, Experience, and Skills

Required:

• Bachelor’s degree or equivalent experience in Property, Real Estate, or Finance


• Minimum 5 years’ experience in commercial property management or leasing


• Proven financial acumen and lease negotiation ability


• Familiarity with Re-Leased or similar property management systems

Desirable:

• 1–3 years in a leadership or portfolio oversight role


• Experience working in private or entrepreneurial property environments

Note: This role description may be reviewed and adjusted over time to reflect changing business priorities and operational needs.