Procurement & Stock Management - Unlimited Growth Potential

Company:  Lightplan Limited

Location: Auckland

Type: Full Time

Position: Procurement & Stock Management Officer

Lightplan is an Auckland based company with a studio in Wellington which supplies project-based lighting solutions via electricians, architects and interior designers through to end-users. The Auckland branch located in Parnell is now recruiting for an enthusiastic individual to join our growing team.

Currently, we are seeking a Procurement & Stock Management Officer. If you have experience in procurement, product forecasting and stock management, working in a team environment, or possess a unique skill that would make you the ideal candidate to join our team, we would love to hear from you. Please provide us with details of your experience and skills when applying for this role.

Position purpose 

To work as part of the Lightplan team forecasting and procuring overseas and local product. Managing stock holdings in both Auckland and Wellington sites.  Working with the Auckland management and warehouse inwards team, providing excellent internal customer communication and service.

Main tasks / Core Objectives

• Manage Wellington and Auckland stock holdings
• Stock management and monthly forecasting 
• Procure overseas and local indent and ex stock products
• Order placement and ETA updates into ERP system 
• Coordinate annual stock take 
• Execute rolling stock takes 
• Ensure all supplier invoices and receipting of products are processed and accurate
• Checking of all supplier pricing accuracy 
• Communication and coordination with Auckland operations team 
• Ongoing education in product knowledge and ranging opportunities

The above list is not exhaustive and the role may change to meet the overall objectives of the company.

Required qualities 

• Good communications skills when dealing with suppliers and team members. 
• Works well under pressure and with tight deadline schedules.
• Ability to manage multiple tasks at any one time
• Ability to set up systems and processes for productivity 
• Willingness and ability to learn new products, skills and concepts.

Desired competencies 

• Analytical thinking.
• Initiative.
• Commercial business awareness.
• Tenacity.
• Strategic thinking.
• Positive approach to change.

Experience
• 3 years + stock management and procurement
• Qualification and/or experience in stock management and procurement 
• Working in a team environment 
• A proven track record of commitment and reliability. 
Knowledge • In-depth knowledge of ex stock planning and forecasting, product ranging, stock taking, ERP systems.  

Skills & competencies 

• Customer service focused: committed to providing exceptional internal customer service across related channels – written, phone and face to face.    

• Communication: the ability to communicate clearly and concisely, varying communication style depending upon the audience.

• Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally.

• Commerciality: ability to apply knowledge in a practical, commercial manner.

• Teamwork: willingness to assist and support others as required and get on with team members.

• Time management/organisation: accomplish objectives effectively within time frame given, and carry out duties within portfolio in an efficient and timely manner.

Personal attributes 

• Professional approach 
• Confident manner 
• Excellent customer service
• Presentable 
• Excellent communication & written skills
• Competent computer skills
• Good time/email management and self-motivation
• An engaging personality, a people person and team player
 

Other 

• Working knowledge of Microsoft Word, Excel and/or Google Suite
• Experience in MYOB EXO would be beneficial

This job description serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform other job related tasks requested by management and as necessitated by the development of this role and the development of the business.