Programme Coordinator, Scholarships

• Have you got a keen eye for detail and strong administrative skills?
• Can you process programme relevant financials, certificates, and evaluations accurately?
• Do you want to play a key role in delivering life-changing Manaaki scholarships for international participants?

Mō Kāpuhipuhi Wellington Uni-Professional - About Our Company 

We were established by our parent, Te Herenga Waka-Victoria University of Wellington with the mandate and objective to grow non-traditional and non-degree teaching and reimagine pathways to help individuals obtain qualifications and undertake professional learning and development throughout their career.

We are at the interface between the University and business training. We work side by side with faculties and academics to develop learning products and pathways based on their subject matter knowledge, research, and expertise. Our strength is the quality associated with the University’s outstanding reputation for excellence and rigour.

Purpose

To grow skills, to empower confidence & adaptability at work.

What we stand for / Our Values

• Manaakitanga - We will uplift the mana of all we engage with by showing care, respect, and generosity. We act with integrity and authenticity in support of our learners, colleagues, customers, communities, and the environment. 
• Whanaungatanga - We value and recognise the importance of establishing, maintaining and nurturing all relationships.
• Arohatanga - We welcome everyone into our workspace with empathy, warmth and compassion to foster a positive environment.
• Tapatahi - We conduct our work with trust, honesty transparency and fairness.
• Mahitahi - We work collaboratively with our teams and communities by valuing everyone's contributions and embrace diverse perspectives and backgrounds.
• Auahatanga - We work collaboratively with our team and community to improve, adapt and thrive through innovation.

Kōrero mō te tūranga - About the role 

Wellington Uni-Professional is recruiting for a permanent, full-time Programme Coordinator – Scholarships (PCS) to support the delivery of the Manaaki Thematic Short-Term Training Scholarship (TSTTS) programmes. Based at Rutherford House on the Pipitea Campus, the PCS plays a critical role in ensuring the smooth and accurate delivery of programmes under the Manaaki Scholarships portfolio.

You will play a key role in shaping the scholar experience, from supporting the application and pre-departure processes, briefings and event logistics, to providing responsive pastoral care and delivering administrative processes with a high level of accuracy and integrity. 

Working collaboratively across the Scholarships portfolio and wider international programmes, you will combine strong organisational capability, attention to detail, and a proactive, service-focused mindset to help deliver an outstanding end-to-end experience for every scholar.

Key Responsibilities:  

• Ensure smooth scholarship delivery through efficient, accurate processes.
• Maintain high-integrity application data, documentation, and reporting.
• Coordinate scholar logistics, including documentation, travel, accommodation, insurance, and payments.
• Assist in the delivery of orientations and manage event and classroom logistics.
• Provide responsive pastoral care and manage enquiries.
• Process programme relevant financials, certificates, and evaluations accurately,
• Support the wider Scholarships and International programmes as needed.

Ō pūmanawa - About you

To succeed in this role, you'll be a team player. Our perfect person will have some or all the education, experience and knowledge listed below:

• Proven experience in administration, coordination, or programme support - strong time and project management skills, ensuring deadlines are met and outcomes achieved in a dynamic, fast-paced environment.
• Excellent self-management and organisational skills, with the ability to plan, prioritise, and deliver results while maintaining strong attention to detail. 
• A high level of technical competency in Microsoft Office products (in particular, Word, Excel, and PowerPoint), including mail-merges.
• Confidence working with financial data, excel spreadsheets, and basic financial processes – including paying invoices and other payments (such as stipends).
• Experience managing multiple concurrent tasks in a fast-paced environment and the ability to problem-solve and remain calm under pressure.
• A customer-focused mindset and commitment to service excellence.
• High integrity and the ability to handle sensitive information with discretion.
• A genuine respect for and responsiveness to Māori and multicultural perspectives, upholding Wellington Uni-Professional’s values of inclusion and partnership. 
• Highly developed communication skills, both written and verbal, with the confidence to engage across all levels of the organisation and seek feedback to improve.

Role Description: Click here to see further information, including salary details.

If this link is not available, click 'apply' to view this on the University career's page.

Close Date for Vacancy: 9AM 17 August 2026.

Contact Details for Vacancy: If you have any questions regarding this role, please get in touch with Emily Lake ([email protected]). 

How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter.  

We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we will progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted.