Project Coordinator

Play a key role supporting the delivery of multimillion-dollar industrial projects across New Zealand.

Excel Engineering, part of the Excel Group, is a nationally recognised leader in industrial refrigeration solutions. We are seeking a highly organised and proactive Project Coordinator to provide essential administrative and coordination support across our industrial project portfolio.

This is an opportunity to work alongside experienced Project Managers and engineering teams, contributing to the successful delivery of technically complex projects. Ideally, you will be Tauranga-based and available full time, however some flexibility may be considered for the right candidate.

The Role

As Project Coordinator, you will provide high-level administrative and organisational support to ensure projects are delivered efficiently, accurately, and in line with company systems and processes. You will be the backbone of project administration, ensuring nothing is missed and processes are consistently followed.

 Key responsibilities include:

• Supporting Project Managers with project documentation, reporting, and administration

• Assisting with project planning, scheduling, and programme tracking

• Coordinating meetings, preparing agendas, and recording minutes

• Managing document control, including drawings, variations, and compliance records

• Processing purchase orders, tracking costs, and assisting with budget administration

• Liaising with subcontractors, suppliers, and internal teams to ensure smooth communication

• Assisting with health and safety documentation and compliance

• Supporting project forecasting and financial reporting requirements

• Maintaining accurate project records within company systems

What You Will Bring

• Previous experience in a Project Coordinator, Project Administrator, or similar support role

• Strong organisational skills with the ability to manage multiple projects simultaneously

• High attention to detail and strong documentation capability

• Proficiency across project management systems and Microsoft Office Suite

• Confident communication skills with the ability to liaise across technical and non-technical teams

• Financial administration or cost tracking experience is preferred

• Ability to work under pressure and meet deadlines, with a solutions-focused mindset

 What We Offer

• The opportunity to work on high-value industrial projects with a nationally recognised NZ-owned company

• Strong leadership support and structured systems

• Competitive remuneration package

• Medical insurance and paid birthday leave

• Ongoing professional development and career progression opportunities

• A supportive, team-focused culture

About Excel

Excel is a leading New Zealand-owned industrial and commercial refrigeration business delivering high-quality heating and cooling solutions nationwide. Our services include design, installation, and ongoing technical support across a broad range of industrial and commercial clients.

We are committed to investing in our people and creating an employer of choice culture, supported by wellbeing initiatives and professional growth pathways. When you join Excel, you become part of a business focused on long-term success, innovation, and strong community values. Learn more at www.excel.co.nz.

To apply for this position, please submit your application using the SEEK Apply button. For a confidential discussion about the role, please contact Racquel Cleaver-Pittams on [email protected] or on 027 543 1450. Applicants must be currently residing in New Zealand and legally entitled to work here.