Research Operations Coordinator - Fixed Term for 24 months

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading university. With over 6000 academic and professional staff supporting more than 46,000 students, we are one of NZ’s largest employers.

The Auckland Bioengineering Institute, it is at the forefront of medical technology research and innovation, and hosts Medtech-iQ Tamaki Makaurau, the Auckland regional medical technology innovation hub.  Medtech-iQ Tamaki Makaurau fosters collaboration between scientists, engineers, clinicians, and industry partners to develop cutting-edge healthcare solutions to create a thriving ecosystem for MedTech innovation.

Te Whiwhinga mahi | The opportunity

We are seeking a highly organised and proactive Research Operations Coordinator to join The Auckland Bioengineering Institute (ABI), supporting MedTech-IQ Tamaki Makaurau. This position is attached to the hub’s national MedTech Research Translator programme to build capability and seed new commercial opportunities.  This role offers a unique opportunity to contribute to cutting-edge medical technology research and innovation in a collaborative, national ecosystem.

You will provide executive, administrative, and operational support to the programme leadership and executive team, directly reporting to the Medtech-iQ Tamaki Makaurau Strategic Partnerships Director.  Your work will span financial reporting, compliance, project reporting, and stakeholder engagement across multiple institutions and sectors. You will also contribute to the greater team’s work around events and initiatives of Medtech-iQ Aotearoa.

Key tasks and responsibilities include:

• Manage funding processes, including grants and awards administration
• Coordinate incoming Requests for Proposals and support assessment processes.
• Schedule and support Board, Advisory and Executive meetings (onsite and online), prepare documents, and assist with budgeting and reporting. This includes assessment meetings.
• Handle document management, take minutes, and liaise with researchers across New Zealand

This is a full-time fixed term contract for 24 months, 37.5 hours per week (Monday to Friday). The salary range for this role is a Band E $62,400 - $77,800 per annum depending on experience and qualifications.

This is a fixed term agreement as it is Grant funded, with a start date of September 2025.

The team work on site with the flexibility of working 1 day off site a week upon agreement.

For more detailed information on the role accountabilities and requirements, please review this position description.

Mō tō mātou rōpū | About the team

MedTech-iQ Tāmaki Makaurau, based at the City Campus (70 Symonds Street), is hosted within the Auckland Bioengineering Institute (ABI), one of two large scale research institutes in the University. It is at the forefront of medical technology research and innovation, The team is small, collaborative, and dynamic. We work hard, move fast, and support each other’s ideas. It’s a fun, agile environment where your contributions are valued.

He kōrero mōu | About you

Our ideal candidate will have the following skills and Experience:

• Skilled in project coordination, financial admin, and grant management
• Proficient in Microsoft Office, Google platforms, and especially Excel
• Experienced with spreadsheets and numbers
• Familiar with University of Auckland systems or large organisational processes
• A strong team player who can also work independently
• Confident, engaging, and an effective communicator
• Customer-focused with excellent stakeholder engagement skills
• Bonus: Familiarity with tools like Monday.com or project management tools

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. 

The University is committed to providing an excellent working environment through the following:

• Flexible employment practices (including working from home and flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. 

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online by the closing date of Friday 5th of September 2025 (NZST) to be considered. Please include your cover letter and CV highlighting how you can meet the abovementioned skills and experiences.

Please note that we may close the advert earlier if we find a suitable candidate.

• You must have full New Zealand working rights for this assignment.

Please reach out to Sacha Dick on [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

#LI-DNI

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz