Senior Administrator

The opportunity: 

Are you a sharp thinker with exceptional organisational instincts? Do you thrive in fast-paced environments where your initiative and insight directly influence outcomes?

We’re looking for a highly capable, intelligent, and resourceful individual to join our senior leadership operations as Senior Administrator.

This role is more than just administrative, it’s a pivotal position that ensures the effectiveness of our executive team. You’ll operate at the centre of key projects and decisions, helping shape how we deliver healthcare across our network.

Success in this role requires foresight, discretion, and the confidence to act independently while keeping the wheels turning smoothly for those around you.

About us:

PHCL is Aotearoa’s largest not-for-profit owner and operator of general practices. Our purpose is to support people to thrive—by enabling their full health and wellbeing potential. Our work is grounded in equity, innovation, and a relentless focus on delivering care tailored to the unique needs of every community we serve.

PHCL is owned by Pinnacle Incorporated, a primary health organisation committed to improving health outcomes across New Zealand.

This position is based at our head office in Hamilton, working alongside our executive and leadership team.

Key responsibilities:

• Provide high-level executive support to the Deputy CEO and Leadership Team, managing day-to-day operations with professionalism and precision.


• Anticipate needs and manage competing priorities to enable effective leadership functioning.


• Coordinate meetings, prepare agendas and materials, record minutes, and track actions with diligence.


• Maintain our document control system—editing, proofing, templating, and ensuring scheduled reviews are completed.


• Manage key administrative service streams as part of the centralised business support team, integrating operations across our general practices.


• Plan and execute key events and milestones, including logistics, communications, and budget oversight.


• Support project execution by tracking milestones, managing follow-ups, and contributing to timely delivery.


• Drive process improvement by identifying and implementing administrative efficiencies.


• Provide flexible, high-level operational support across a range of business tasks and projects.

About you: 

• Proven experience in a senior administrative role, with exposure to complex, high-stakes environments.


• Highly organised, intellectually agile, and able to quickly assess and act in evolving situations.


• Strategic thinker with a proactive, solutions-focused mindset and the ability to work independently.


• Exceptional attention to detail, with clear, persuasive, and professional communication skills.


• Emotionally intelligent and confident in engaging with diverse stakeholders across all levels.


• Proficient in Office 365 and virtual collaboration platforms (e.g., Microsoft Teams, Zoom).


• A collaborative and curious team player who thrives on structure, pace, and purpose.

We’re looking for someone with energy, sharp judgment, and the desire to make a difference behind the scenes. If you enjoy working at the intersection of strategy and execution, this is your opportunity to contribute meaningfully to healthcare in Aotearoa.

Apply now and be part of something impactful.

How to Apply:
Apply online with your CV and cover letter.

You may be asked to complete a short phone screen. If any accommodations are needed in the recruitment process, please let us know in your application.

Applications close 5pm, Monday 9 June 2025.