Administration Coordinator - part-time

Based on the Waikato Hospital Campus, the Breast Cancer Research Trust is a small dedicated team committed to making a difference for those diagnosed with breast cancer through clinical trials, research, and the Te Rēhita Mate Ūtaetae Breast Cancer Foundation National Register.

As the Administration Coordinator, you will lead and/or liaise with others to manage all aspects of administration. Working as part of a team of six, you will collaborate with key stakeholders including the Breast Cancer Research Trust (BCRT) team, Health NZ Waikato District, BCRT sponsors and supporters, and the BCRT Trustees.

This is a part-time position (20–25 hours per week), worked across three to four days, Monday to Friday onsite at our premises.

Key responsibilities

Your responsibilities will include, but are not limited to:

• Banking, payment of invoices, invoicing in line with trial or event contracts, and monthly financial reporting including coding of accounts in MYOB
• Supporting the Operations Manager with finance tasks such as invoice payments and receipting
• Administrative support for BCRT fundraising activities, database maintenance, and volunteer coordination
• Executive support for Trustees, including the BCRT Chair and the Trustee who is Clinical Director, Breast Services, Waikato Hospital
• Human resource administration including documentation for new staff, leave records, and coordination of performance appraisal timelines
• Coordinating meetings and taking minutes

We are looking for an organised, motivated individual who can multitask, prioritise effectively, and manage time well in an environment where a variety of skills are required. Strong communication skills and teamwork are essential, along with an understanding of privacy and confidentiality requirements.

To succeed in this role you will be able to demonstrate the following:

• 2+ years experience in an administrative & accounts position
• Experience working for a charity and/or in governance
• Excellent organisational skills with strong attention to detail
• Familiarity with MYOB, Xero or similar accounting software (we are currently transitioning from MYOB to Xero)
• Proficiency in Microsoft Word and Excel, with strong typing and data entry skills

Why join us?

If you have a positive, “can-do” attitude, are friendly and professional, and are passionate about supporting the breast cancer cause, we would love to hear from you.

In return, you’ll be joining a supportive, close-knit, high-performing team and have the opportunity to make a genuine and real difference in people’s lives.

Learn more about us at www.breastcancerresearch.org.nz

At the Breast Cancer Research Trust, the work you do truly matters. You’ll be part of a small, passionate team where collaboration, respect, and purpose are at the heart of everything we do. Every day, your contribution helps support vital breast cancer research and clinical trials that improve outcomes for people and their families/whānau.

We offer a supportive and flexible work environment, genuine work–life balance through part-time hours, and the opportunity to build strong relationships with committed colleagues, clinicians, Trustees, and volunteers. This is a role where your skills are valued, your voice is heard, and your work makes a meaningful difference.