Administration,Book Keeping And Payroll - Part-Time

We are looking for a part-time administrative assistant in our busy collision repair centre.  They will be responsible for handling administrative tasks and ensuring the smooth operation of office functions. 
The applicant should be a highly organised with robust bookkeeping experience and a good working knowledge of accounting and payroll software.
The ideal candidate should initially be available for 5 afternoons of work per week.  We envisage the role will require 17.5 hours per week to start, 1.00 pm – 4.30 pm daily with flexibility on the commencement date. 

Primary responsibilities and tasks will be:

• Booking jobs and entering supplier invoices into our job management system – AutoQuote
• Creating customer invoices in AutoQuote.  
• Overseeing invoice importing into Xero accounting software from AutoQuote.
• Managing Accounts Payable and Accounts Receivable in Xero.
• Payroll preparation and ensure timely payments.
• Organize and maintain physical and electronic files.
• Coordinate office activities and operations to ensure efficiency.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Perform day-to-day bookkeeping tasks, including data entry, accounts payable, and accounts receivable.
• Prepare and process invoices and purchase orders.
• Reconcile bank statements and ensure accuracy in financial records.
• Support the preparation of financial statements and reports.
• Could involve picking up parts, delivering vehicles and/or customers.

Key Skills:

• You will have strong computer skills. 
• Sound knowledge of bookkeeping practices to P&L and Balance Sheet including General Ledger, Accounts Payable and Receivable, Reconciliations, Payroll, PAYE, GST returns and more
• Proficiency in accounting and payroll software and Microsoft Office Suite (Word, Excel, Outlook). Experience with Xero is preferred but not required.
• An understanding of payroll and accounting processes and systems.
• Problem-solving skills and the ability to handle multiple tasks simultaneously.
• Excellent communication skills when dealing with customers, suppliers and staff.
• Excellent organizational and time management skills.
• Ability to plan and organise work to achieve outcomes when working unsupervised.
• Proven accuracy, thoroughness, and attention to detail. 

Preferred Additional Skills:

• Relevant New Zealand experience.
• Knowledgeable and up to date with the related NZ legislation.
• Enjoy working with a small friendly team.
• Ideally 5+ years’ experience in payroll and accounts work.
• Remuneration commensurate with experience.

Working Conditions: 

• Office environment with standard office equipment.

If you feel you have the relevant experience and match the above criteria, then we would love to hear from you.

Please click the "Apply Now" button below.  Please ensure a cover letter is included as any applications received without a cover letter will not be considered.

Applicants for this position should have NZ residency or a valid NZ work permit, be living in NZ, and have a full and clean NZ Driver’s Licence. 

Employer questions

Your application will include the following questions:

Which of the following statements best describes your right to work in New Zealand?

How many years' experience do you have in a bookkeeping/administrative role?

Do you have experience using Xero?