Human Resources Coordinator (Part time)

Position summary:

The basic function of the HR Coordinator is to oversee all HR duties such as recruitment, payroll, training & development, event planning, performance reviews, employee relations, employee housing, and general admin tasks. This is an entry-level position that requires initiative and excellent communication. This is part time role (~25 hours per week) reporting to the Global Director of Human Resources. 

Qualifications and experience:

• Some HR or staff management experience


• Excellent time management and organisational skills


• Excellent interpersonal and communication skills in both written and verbal forms


• Ability to work with little or no supervision


• Proficient  with Google Workspace, BambooHR, and When I Work is an asset


• Ability to document and adhere to company procedures


• Ability to handle sensitive information 


• Ability to easily connect with others and be approachable


• Positive attitude and ability to work productively and effectively with other managers

Preferable knowledge/experience:

• Knowledge of Employment Law and Equal Employment Opportunities


• Experience in end to end recruitment processes

Key responsibilities:

Authorities

• Access to all Ziptrek New Zealand personnel files


• Authorise purchases up to $300

HR:

• End to end Recruitment


• Administer all employee onboarding and offboarding procedures.


• Review and amend current company documents as required ie. Employee handbook


• Maintain all personnel files 


• Administer payroll


• Liaise with immigration and provide supporting documents for employee visa applications


• Coordinate internal staff events


• Management of employee communication systems such as BambooHR, staff noticeboard .etc


• Administration of staff benefit packages


• Supporting and/or development of company environmental and sustainability initiatives


• Maintain active membership on national and local Human Resource professional associations to keep current on trends and legal requirements.


• Make recommendations for department budgets based on staffing and resource requirements


• Attend prepare for and participate in the Weekly management meeting (RTB)


• Work alongside HR departments in other locations to create the most seamless global HR processes as possible


• Maintain a relationship with training organisations (ie Service IQ)


• Monitor and assess well being of all staff members 

Other:

• Support of the guest services team either as an agent when required


• Assisting with preparation of award nominations


• Other duties may be assigned by the Site Director/Global Director of HR  as required

Health & Safety, Risk management:

• Anticipates and avoids hazards before they become a problem.


• Creates awareness of potentially hazardous situations, following the proper channels when a situation requires attention (incident reporting). Show accountability for the safety of guests, employees and themselves at all times.


• When at work is alert, aware and actively safeguarding against risks.


• Ensure that the Ziptrek team complete all required paperwork and safety sensitive pre-booking requirements during onboarding and orientation


• Keeps up to date with relevant policy changes and relevant laws regarding health and safety


• Liaise with relevant workplace contractors, advisors and governing body representatives to ensure standards are maintained. 

Core competencies:

Our expectation is that the HR Coordinator will make decisions and exhibit behaviour that upholds the core values of Ziptrek Ecotours including safety, education, environment and sustainability, guest and employee experience, and innovation. 

The following are the core competencies for this position:

Engagement –  remains engaged at work and actively promotes engagement activities to ensure team members are enthusiastic and energetic to come to work. 

Leadership – demonstrates leadership by example and follows through with tasks and goals. Gains the support of others to achieve company directives and goals. 

Organisation – is able to manage multiple projects ensuring completion in a timely manner. Is able to prioritise work to balance different needs across departments. 

Relationships/Teamwork – creates an atmosphere of team cooperation, demonstrates appreciation of all team members and works to maintain the company culture. 

Personal Development – seeks opportunities to learn and develop. Takes ownership of own development.