Office Administrator - Join A Leading Company - Part-Time

Job Description:

We are seeking an enthusiastic and organized individual to join our team as an Office Administrator.  The successful candidate will play a key role in ensuring the smooth operation of our office environment and supporting our staff members. 

About us- 

Our team is a vibrant and energetic group of individuals who are deeply committed to their work and passionate about what they do. Each member brings a unique set of skills and talents to the table, contributing to our collective success.

While we take our work seriously, we also believe in maintaining a positive and enjoyable work environment. Our team fosters a sense of camaraderie and collaboration, where laughter and creativity are encouraged. We are focused on the water sports industry, kiteboarding and foiling. 

Responsibilities include but are not limited too- 

• Manage and maintain office supplies inventory, anticipating needs and ordering supplies, as necessary.
• Greet and assist visitors to the office.
• Organize and schedule meetings, appointments, and travel arrangements for staff members.
• Maintain electronic and hard copy filing systems, ensuring accuracy and confidentiality.
• Assist with the preparation and distribution of reports, presentations, and other documents.
• Coordinate office events and activities, such as team meetings, lunch, and celebrations.
• Monitor and maintain office equipment, troubleshooting issues and arranging for repairs as needed.
• Assist with basic accounting tasks, working with our colleagues overseas.
• Uphold office policies and procedures, ensuring compliance with company standard 
• Maintain office supplies and look after all office related jobs
• Looking after all Staff product orders and sales.
• Supervising office security and safety measures
• Assisting with supporting the Brand Director on a day-to-day basis
• Assisting with incoming and outgoing shipment logistics.
• General HR administration. 
• Health and Safety management, ensure all safety standards are met, including first aid certificates are kept valid
• Handling any other tasks as they arise on a day-to-day basis
• Assisting the Brand Director with his calender, and planning.

Requirements:

• Proven experience in an administrative role, preferably in an office environment.
• Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Excellent communication and interpersonal skills, with the ability to interact with internal and external staff at all levels. 
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in record-keeping
• Ability to work independently with minimal supervision and as part of a team.
• Some flexibility as evening meetings may be required with our overseas colleagues