Practice Manager - Part-Time

Da Vinci Plastic Surgery Clinic is looking for an exceptional Practice Manager to join their team.  Here you will play a pivotal role in the smooth day to day running of the clinic, ensuring the well-being of their patients, administration staff and dedicated health professionals. 

After 15 years, the current Practice Manager is stepping away, so these are huge shoes to fill.  Reporting to the Surgeon’s (Directors), you’ll oversee and drive the administrative, financial and general day to day operations of the Practice.

This role will offer plenty of variety and scope and more importantly, you’ll be surrounded by a fabulous team of professionals. 

Key responsibilities:

• Oversight of daily practice operations from their modern Tauranga clinic
• Scheduling of patients whilst working closely with Doctors and Nurses to do this
• Overseeing the administration and nursing team including recruitment and HR related tasks
• Financial responsibility through Xero – reconciliations, invoicing, AR / AP banking, credit control payroll, timesheets
• Handling patient communication and queries
• Health and safety – ensuring the safety of staff, patients, and visitors 
• Being a liaison between the practice and providers/ACC/hospital
• All other general operational duties from event management (Christmas party) to staff rosters through to staff training and arranging Director meetings

This role is busy, it’s varied and it’s going to suit someone who has amazing people and administrative skills, with a high level of confidentiality and commitment.  You’ll be well organised, have sound computer skills and you’ll be someone who thrives in a collaborative team environment.

The successful candidate will:

• Have several years experience in a similar Practice Manager / Administrative operational type role
• Have exceptional people skills; you’ll have a warm, caring nature and will be someone who is naturally respectful and empathic
• Have a high level of integrity & confidentiality – and you’ll understand the importance of this
• Be an outstanding communicator
• Be technically savvy with the ability to streamline processes / improve efficiencies if required
• Have financial nouse and understanding – so previous experience with Xero would be an advantage
• Have flexibility to take on other tasks as and when the Clinic requires this

This role is part time, approx. 30 hours per week and there is flexibility to how this is structured; however it will be Clinic based.

If this role has grabbed your attention and you think you have what it takes to be their next amazing Practice Manager, we’d love to hear from you.  Please submit your cover letter and CV today.