Procurement Manager

POSITION NAME

Manager - Procurement

ORGANISATIONAL
CONTEXT

Function

Procurement

Department

Procurement

Reporting to

CEO

Location

Head
office

Grade

Sub-sections / Units

SCOPE

Supervision: (Number and type of subordinates
reporting to the incumbent)

Direct: 3

Indirect:

Type:

Officer – Purchase,
Supervisor – Store,
Officer – Contract

Asset under Management (in Rial Omani)

NA

Limits of Authority

As per limits of authority manual

JOB CONTENT

To lead and manage
all aspects of the procurement process, from identifying and sourcing
suppliers to negotiating contracts and managing relationships; develop and
implement strategies to ensure efficient and cost-effective procurement of
goods and services, while maintaining high-quality standards and compliance
with regulations.

DUTIES AND RESPONSIBILITIES

Strategic:

1. Develop and
   implement procurement strategies aligned with the company's goals and objectives.
   
2. Identify and
   analyze market trends and emerging technologies to optimize sourcing
   strategies.
   
3. Diversify the
   supplier base through efficient supplier registration and maintenance.
   
4. Negotiate
   favorable contracts with suppliers while fostering strong
   buyer-distributor relationships.
   
5. Implement
   cost-saving initiatives and leverage data to track and report on
   procurement metrics.
   

Operational:

6. Manage the entire
   procurement process, including requisitioning, purchasing, receiving,
   inventory management, and payment.
   
7. Oversee the
   storekeeper and ensure daily cleaning and proper maintenance of stored
   materials.
   
8. Develop and manage
   an effective inventory system to optimize stock levels and minimize
   waste.
   
9. Extract authorized
   heads for consumable equipment and raw materials, ensuring efficient
   usage.
   
10. Manage and settle
    custody with financial management for transparency and accountability.
    
11. Source and
    negotiate offers and contracts with suppliers, securing the best value
    for the company.
    
12. Monitor supplier
    performance and ensure compliance with contractual obligations and
    quality standards.
    
13. Build strong
    relationships with suppliers, fostering collaboration and open
    communication.
    
14. Implement and
    maintain effective controls and procedures for inventory management.
    
15. Publish and
    implement rules for health and safety of food at all stages of work,
    ensuring compliance and employee safety.
    
16. Follow-up on the
    manufacturing and supply of factory supplies, guaranteeing timely
    deliveries and proper stock levels.
    
17. Maintain accurate
    records and ensure adherence to relevant procurement laws and
    regulations.
    

People development:

18. Provide leadership
    and direction to the procurement team, motivating and developing team
    members to achieve their full potential.
    
19. Foster a collaborative
    and results-oriented work environment, encouraging open communication
    and teamwork.
    

KEY
INTERACTIONS

1. Internal

2. External

3. Level of external interaction

.

MINIMUM
EDUCATION, QUALIFICATIONS & SKILLS

Education:

–         Bachelor’s degree in relevant discipline

Experience:

–         7 years of relevant experience

Special Skills & Knowledge:

–         Strong
negotiation, communication, and interpersonal skills

–         Excellent
analytical and problem-solving skills

–         Strong
leadership and team management skills

–         Proficiency
in Microsoft Office Suite and procurement software

–         Knowledge of
relevant procurement laws and regulations

Business Understanding:

–         This position requires high level of business
understanding

ADDITIONAL
QUALIFICATION /CERTIFICATION REQUIRED

–         NA

HEALTH,
SAFETY AND ENVIRONMENT

–         This position follows all the HSE procedures as set by the company

KEY
COMPETENCIES

–         As specified in Job Competency Profile

WORK
ENVIRONMENT

–         This position
enjoys working in a comfortable airconditioned office