Purchasing Specialist

To manage the procurement of goods and services in a
cost -effective and timely manner, ensuring compliance with company policies and
supporting operational requirements while maintaining quality standards and
supplier relationships.

1             Ensure
that contracts are awarded in accordance with the schedule, contractual terms,
quality standards, and costs according to Company’s procurement strategy

                Negotiate
and engage in purchasing/procurement and supply chain activities in accordance
with established objectives:

- Source partners as needed.

- Identify suppliers/service providers/subcontractors to be
consulted, ensuring that they are qualified and referenced.

- Participate in partner prequalification audits.

- Prepare and issue calls for tenders using the available
tools.

- Evaluate and compare commercial offers, ensuring technical
alignment with the Engineering and Operations & Maintenance Departments,
notably by incorporating objective criteria such as costs, payment terms,
deadlines, performance/quality, ICV requirements and guarantees.

- Negotiate and formalize commitments/agreements in
accordance with the contractual schedule and established objectives.

2             Identify
and manage risks and opportunities in procurement from suppliers.

3             Act as
the Purchasing interface with internal and external stakeholders.

4             Coordinate
actions and commitments with operational teams, central and sub -store teams,
and other buyers...

5             Carry out
reporting related to missions.

6             Ensure
strict compliance with applicable purchasing, ethics and compliance policies
procedures

7             Prospecting
and evaluating the market: market research on suppliers/service
providers/subcontractors and services, supplier selection, listing

8             Support
operational entities in defining their needs by supporting them in drafting
specifications.

9             involvement
in all stages of the tendering process: conducting preliminary assessments
prior to tenders, drafting and issuing tenders, analyzing bids and coordinating
subcontractor presentations, negotiating, drawing up contracts, monitoring
orders and contracts, and evaluating performance in line with the company's
performance indicators.

10          Assist
operational entities and the department responsible for project costing in
estimating subcontracting costs, studying potential incompatibilities, and
proposing alternative solutions, etc.

11          Process
purchase requisitions and issue purchase orders in line with company
procedures.

12          Source,
evaluate, and select suppliers based on price, quality, service, and
reliability.

13          Develop and
maintain strong relationships with approved vendors.

15          Review
material requisitions & channel to the appropriate supplier.

16          Conduct
supplier evaluations and performance assessments.

17          Monitor
procurement expenses against approved budgets.

18          Coordinate
with technical, warehouse, finance, and operations teams.

19          Negotiate
pricing, payment terms, and contract conditions.

20          Identify
alternative suppliers to ensure supply continuity.

21          Ensure
timely delivery of materials and services to meet operational needs

22          Track
orders and resolve supply issues, delays, or discrepancies.

Requirements

QUALIFICATIONS       

• Good oral
  and written communication skills
  
• Strong
  analytical skills
  
• The
  ability to adapt to different O&M partner’s needs and to develop and
  maintain successful working relationships
  
• Excellent
  standard of numeracy to analyze facts and figures.
  
• Very Good
  negotiation and networking
  
• Very Good
  command of English
  

EDUCATIONAL LEVEL              Engineering
degree with training in purchasing/procurement

EXPERIENCE At least 5
years' significant experience in a similar role. Technical knowledge in the
field of water management and sanitation (operations and maintenance, network
works, construction works for water and sanitation facilities, etc.) and legal
knowledge of Operations & Maintenance contracts.

Fluency in English for regular communication with suppliers
and subcontractors based in Oman and/or the Middle East.

Rigorousness, autonomy, negotiation skills, interpersonal
skills, persuasiveness, and analytical and synthesis skills are key elements
for success in this position.

Job purpose    To
manage the procurement of goods and services in a cost -effective and timely
manner, ensuring compliance with company policies and supporting operational
requirements while maintaining quality standards and supplier relationships.