Part-time Executive Assistant / Online Business Manager | Remote | PH Based Working US timezone

Logistics Summary

• Rate: $7 - $8 USD per hour

• Location: Remote (Philippines-based) working US Timezone 

• Schedule: Part-time (10–15 hours per week)

About the Role

We are seeking a high-level Online Business Manager (OBM) to partner with a physician and Integrative Medicine Coach. Our founder blends Eastern and Western practices to help millennials manage stress and reclaim their health. Because she balances a clinical career with her coaching business and family, she needs an OBM who can function as a true "integrator."

This is a strategic role for someone who can take a phy|sician's expertise and package it into digital products, high-converting emails, and a cohesive social media brand. You aren't just checking off tasks; you are helping build the infrastructure for a business that bridges the gap between medicine and mindfulness.

Key Responsibilities

1. Digital Product & Content Strategy

• Kajabi Management: Taking full ownership of the Kajabi ecosystem—from setting up the backend to managing course delivery and member access.

• Product Development Support: Helping develop and organize digital assets, specifically supporting the creation and distribution of self-hypnosis audio tracks and guided meditations.

• Workshop Development: Assisting in the creation of professional presentations and workbooks for upcoming workshops.

2. Marketing & Growth Engine

• Funnel Execution: Launching and optimizing the existing Quiz Funnel lead magnet to drive list growth.

• Email Marketing: Writing and managing nurture sequences that convert leads into high-level coaching clients.

• Social Media Management: Content creation and batch processing for Instagram (targeting the "Millennials and up" demographic) to grow the current following through intentional, high-value posting.

• Web Oversight: Coordinating with the nearly completed Squarespace site to ensure a seamless client journey.

3. Business Operations 

• Business Strategy: Partnering with the founder to plan launches and refine the overall business roadmap.

• Time Management: Acting as a "gatekeeper" and project manager to ensure business goals are met despite the founder’s limited weekly availability.

• System Documentation: Building workflows so the business can scale from one-on-one coaching to digital products effectively.

Qualifications

• Platform Expertise: Proficiency in Kajabi and Squarespace.

• Marketing Savvy: Proven experience in email marketing, funnel logic, and social media growth strategies.

• Creative Technical Skills: Experience or comfort with audio file management (for meditations) and presentation design.

• Niche Interest: A genuine interest in integrative medicine, holistic health, or personal development is a significant plus.

The Ideal Candidate

You are a "Strategic Doer." You understand the busy life of a medical professional and can proactively move projects forward without constant supervision. You are comfortable saying, "I’ve drafted the nurture sequence and set up the Kajabi portal; please review it here," rather than waiting for step-by-step instructions.