Administrative Assistant (Individual Contractor)

Administrative Assistant

We are looking for a highly organized, detail -oriented, and proactive Administrative Assistant to support our daily operations and ensure the smooth flow of business activities. This role plays a critical part in keeping the team efficient, coordinated, and well -supported across administrative, communication, and operational functions.

Key Responsibilities

• Maintain and organize both electronic and physical files, documents, and records.
  

• Prepare, edit, and format letters, reports, presentations, and other business documents.
  

• Monitor office supplies and coordinate procurement requests as needed.
  

• Support internal audits by preparing compliance -related documentation and ensuring accuracy of records.
  

• Manage calendars, schedule meetings, and coordinate appointments, logistics, and follow -ups.
  

• Prepare meeting agendas, take minutes, and distribute action items promptly.
  

• Assist in planning and organizing company events, trainings, and team meetings.
  

• Serve as a primary point of contact for internal and external communications.
  

• Draft and disseminate emails, memos, announcements, and formal notices.
  

• Handle incoming inquiries and route them to the appropriate departments or personnel.
  

• Assist in new hire onboarding by preparing documents, access requirements, and necessary materials.
  

• Coordinate with HR, Finance, and other teams for timely submission of required documents.
  

• Maintain and update trackers, databases, and spreadsheets to ensure accurate information.
  

• Support continuous process improvement efforts within the team.
  

• Handle sensitive and confidential information with professionalism and strict confidentiality.
  

• Ensure secure storage and proper handling of documents and records.
  

What We’re Looking For

• Strong organizational and time -management skills
  

• Excellent written and verbal communication
  

• Ability to multitask, prioritize, and work independently
  

• High level of professionalism, discretion, and attention to detail
  

• Proficiency in MS Office or Google Workspace (Docs, Sheets, Slides)
  

• A proactive mindset and willingness to support various team needs