Procurement/Purchasing Clerk | Outsourced

I.        PURPOSE

Reporting to the Procurement Team Lead, the Procurement Clerk supports business and purchasing department activities by ordering supplies, materials and services. Providing administrative support, purchase records throughout the procurement process. Participate in vendor relationship management, identifying cost-saving opportunities to support the company’s profitability goals.

II.      DUTIES AND RESPONSIBILITIES

• Manages all communications with the vendors such as required documents for accreditation, Purchase Orders and ensure that all orders have been acknowledge, including terms and conditions.


• Conduct due diligence to all documents submitted and communicate with the vendor if there are lacking or missing, coordinate with RC team for checking and compliance.


• Onboard and set up vendor in SAP ERP and maintain all documents and other related files of the vendor in SharePoint.


• Analyze and process all Purchase Requisition (PR) and convert it to Purchase Order (PO). Issue all approve Purchase Order to the vendor and seek for confirmation and acknowledgement.


• Review Purchase Order status, from vendor's side to transit time and delivery commitment and update the stakeholders.


• Coordinates with Finance Accounts Payable team to process all invoices and help resolves any issues and concern pertaining to value, terms and price discrepancy.


•  Assist in gathering vendor quotations and relevant data to support procurement cost analysis 


• Support adherence to purchasing guidelines by coordinating documentation and assisting in compliance-related reporting


• Support vendor performance data collection and reporting; escalate findings to the client’s procurement officer


• Assist in drafting contract agreement for the purchase of goods and services


• Maintain vendor database for proper monitoring of records and update all required documents.


• Perform other duties that may be assigned.

III.    QUALIFICATIONS

A.    Minimum Education

• Bachelor’s degree in any 4 year course

B.    Minimum Experience/Training

• At least 2 years’ experience in Procurement role

C.    Competency

• Proficiency in Procurement processes


• Strong understanding of negotiation techniques and contract management.


• Effective communication, interpersonal skills


• Strong attention to detail and accuracy


• Ability to work independently and as part of a team in a fast-paced environment


• Knowledge of ERP system

IV.    WORKING CONDITIONS

• Will be assigned in Bacoor, Cavite


• May be required to travel in coordination with the Business unit and Affiliates


• May be required to work beyond business hours to meet deadlines or for travel