Accounting Department Supervisor

JOB TITLE : ACCOUNTING DEPARTMENT SUPERVISOR

JOB LEVEL : SUPERVISORY

BENEFITS : This will be discussed during the initial interview. WORK SET UP : Upon commencement of employment, all new hires are expected to work on-site for the initial six-month period to facilitate seamless integration into the company culture and ensure effective collaboration within teams. Following this probationary period, employees may opt for a work-from-home arrangement for one day per week, subject to manager approval and in alignment with business needs and responsibilities. JOB SUMMARY : Responsible for: 1. Providing relevant and reliable Financial Statements and other Financial Reports to be used by management in making economic decisions; 2. Monthly reconciliation and monitoring of all accounts 3. Checking of cash receipts and disbursements and preparation of the necessary journal entries for interim and audit purposes. 4. Preparation of interim and annual audit schedules and ensures timely submission of necessary regulatory requirements. 5. Preparation and monitoring of budgets

STATEMENT OF DUTIES

1. Facilitates preparation of Financial Statements and other Financial Reports a. Checks the cash receipts and disbursements and prepares the necessary adjustments, if any. b. Checks the completeness of the cash receipts, cash disbursements and journal voucher for the month and validates missing documents and/or cancelled documents, if any. c. Prepares the necessary accounts schedules and facilitates reconciliation. d. Prepares the interim financial statements and provides information and analyses for positive and/or negative variances above 10%. Page 2 of 3 e. Provides interim financial statements: every 10th working day of the month, for review of VP – FRC and approval of the President. f. Analyzes the financial reports and provides needed information for planning and decision making. g. Keeps abreast of the fast-paced changes and new developments in accounting standards, including new circulars and memoranda from regulatory bodies. Prepares a monthly report to VP – FRC regarding circulars, memoranda, etc. applicable 2. Facilitates monthly reconciliation and monitoring of all accounts

• Investments
• Receivables and Payables
• Accrued Interests
• Revenues
• Expenses
• Taxes (Percentage Taxes, Income Taxes, Withholding Taxes, etc.)

a. Ensures that all reconciling items in investment accounts are effected in the interim financial statements. b. Checks all reconciling items for investments with Treasury Services Department. c. Checks monthly reconciliation of existing current/savings account. d. Monitors timely receipt of bank statements and coordinates with the bank regarding the necessary documents on credit memo, debit memo, and/or fund transfer transactions. e. Prepares reconciliation of receivables and payables, including taxes. f. Communicates to concerned parties all reconciling items for the month and effects the necessary adjustments, if any. 3. Facilitates preparation of interim and annual audit schedules, audited financial statements and other reports required by regulators. a. Attends to the needs of the auditors by providing the needed schedules and preparing the required audit entries. b. Consolidates audit adjusting entries and provides soft copies of the audited general and subsidiary ledgers and the internally-generated audited Financial Statements. c. Prepares the draft of the audited financial statements for review of the VP - FRC on or before February 28. d. Prepares the draft of the income tax return on or before March 15. e. Prepares the draft of the monthly, quarterly, semi-annual and annual reports (whichever is applicable) to the BIR, DOST, SEC and other regulators, for submission at least three (3) days before the deadline. 4. Facilitates preparation and monitoring budgets. a. Consolidates the annual budgets and facilitates monitoring. b. Prepares the accounting-related plans and programs c. Prepares presentation for the monthly, quarterly and annual performance 5. Assists the programmer in the development and maintenance of the accounting system. 6. Facilitates the filing and payment of taxes – expanded withholding taxes, documentary stamp tax, income taxes withheld on compensation, percentage taxes and income taxes – either monthly, quarterly or annually. Page 3 of 3 7. Facilitates the monthly bank reconciliation 8. Checks the encoded transactions by the Credit and Loans Assistant for accuracy and completeness. 9. Any other tasks that may be assigned by VP-FRC from time to time.

QUALIFICATIONS :

1. Graduate of BS Accountancy or related course
2. Certified Public Accountant (CPA)
3. Preferable with at least one (1) year related experience
4. Good written and oral communication skills
5. Proficient in Microsoft Office applications