Accounts Payable Associate II

ACCOUNTING

• Daily posting of variety of payment types including checks, wires, and EDI payments to invoices in SAP. Posting must be complete within 24 hours of current day. Any unprocessed receipts should be reported to the AR team lead.
• Save all backup documents pertaining to posting of incoming receipts and any other posting request.
• Reconcile unidentified and misapplied cash on a daily and monthly basis
• Process returned payment (NSF, Stop payments and Refer to Maker)
• Post collections requests – including set off, refunds, corrections, and write offs.
• Balance cash received at month end, take responsibility for applying all open cash items before accounts receivables close for the prior period.
• Close and reconcile relevant customer accounts as per request of the collections team.
• Interact with Collections Team daily to accurately resolve payment research inquiries in a timely manner
• Perform daily cash reconciliation audit, match daily incoming cash received by bank to total posted.
• Utilize various bank websites and internal databases to research cash receipts and unidentified payments.
• Process Individual Valuation, Accruals and deferrals as per business accountant request during month end.
• Perform other duties as assigned by direct superiors and managers.
• Pay employees and vendors on time based on payment schedule with commitment on achieving 100% accuracy and quality - resolving immediately errors encountered during actual payment run, including SeMa ticket creation for Master Data related items
• Coordinate closely with GL Team for manual payments, depending on country specifications and also on the monitoring of payment transmittal
• Perform payments reconciliation - analyze open items captured on the proposal and exceptions list to make sure all valid items are paid correctly
• Prepare payment files
• Respond to email inquiries related to payments and or cash applications timely
• Process and reconcile downpayments (including employee advances) and Clean Up
• Handle common payments issue
• Monitor own KPIs and deliverables
• Maintenance of DTP, Work Instruction, Payment Calendar
• Assist Sr Associate conduct Root Cause Analysis and suggest solution/s
• Conduct best practice sharing. 

REPORTING AND DOCUMENTATION

• Document and monitor internal controls in support of auditing team
• Analyze complex financial reports and records.
• Assist Sr Associates in giving presentations, including problem statements, recommendations, and project status
• Provide inputs to SR Associates in preparation and presentation of analyses and reports
• Prepare and review documentation in support of reports
• Maintain supporting files and documentations in support of Risk Control Matrix set within DB Schenker on a regular basis, as well as on other reporting requirements.

COMPLIANCE AND AUDIT

• Assist with financial and tax audits
• Asses, improve and recommend correct management controls;
• Apply checks and balances to transactions and procedures to ensure data integrity and regulatory compliance
• Support on the Interim and Year-End Audit testing performed by PwC.

PROJECT AND CONTINUOUS IMPROVEMENT

• Contribute to continuous improvement initiatives to optimize service quality.
• Contribute on Special Projects and Process Improvements within F&A