Admin Supervisor

JOB SUMMARY:

Join our dynamic team as a pivotal member, working closely with the Business and Development Director, Project Coordinator, and Architect. You'll serve as the administrative backbone, facilitating seamless operations across various departments.

Key Responsibilities:

• Administrative Support:Provide comprehensive administrative support, ensuring smooth operations for both the operations team and other department.
• Communication Management:Create and disseminate important communications such as emails, memos, and negotiation letters, particularly concerning store rental rates.
• Document Management:Establish and maintain an efficient filing system to streamline access to essential documents.
• Supply Chain Management:Oversee the procurement, updating, and organization of office supplies, lighting, and promotional materials, ensuring uninterrupted workflow.
• Supplier and Contractor Liaison:Maintain up-to-date records of supplier and contractor contact information, coordinating effectively to facilitate current and future project requirements.
• International Logistics:Manage international shipments, deliveries, and orders from our overseas suppliers, optimizing efficiency and minimizing delays.
• Insurance Compliance:Monitor and track the renewal of Fire, Comprehensive General Liability (CGL), and vehicle insurance policies, ensuring compliance with regulatory requirements.

Qualifications:

• At least 1-2 years proven experience in administrative roles, preferably within a dynamic business environment.
• Proficient in MS Office (Word, Excel and PPT).
• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in managing multiple tasks and priorities simultaneously.
• Familiarity with international logistics and insurance processes is advantageous.

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
  • Saturday: Afternoon, Morning
• 2-3 years of relevant work experience required for this role
• Working rights required for this role